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title: "Accounts Payable Purge - Paid Invoices & Presented Cheques"
canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31112096/Accounts%20Payable%20Purge%20-%20Paid%20Invoices%20%26%20Presented%20Cheques"
format: markdown
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This program allows you to purge paid invoices and presented cheque records that are dated on or before the date specified. 1. From the ' Main Menu' select options - 'System Administration' - 'File Purges' - 'Accounts Payable Purge' .   2. The next screen allows you to select the Accounts Payable records to purge:      -   Paid Invoices      -   Presented Cheques  -   Paid Invoices .  This option will delete all the supplier invoices for the selected company that were fully paid on or before the date specified. 3. The next screen displays a warning and allows you to key in the date prior to which all paid invoices will be purged:      Warning - this program will delete all paid invoices out of the accounts payable system.  You should keep at least 3 months data for enquiry purposes.      Purge Date:   key the date from which supplier invoices are to be purged.  Any fully paid supplier invoice record that is dated on or before the date keyed will be deleted from the Accounts Payable system. 4. If you key a date which is within three month of the current date, the following message will appear:      Warning you entered a date that is less than 3 months ago.  Do you wish to continue? 5. Press the <Space-Bar> to continue or press/click <F4> (Exit) to re-key the purge date.6. When the purge has completed successfully, the program will display the number of records that have been deleted. 6.  Presented Cheques Purge This option allows you delete all presented cheque records that are dated on or before the date specified. 7. The next screen displays a warning and allows you to key in the date prior to which all presented cheques will be purged:      Warning - This program will delete the presented cheques out of the accounts payable system.  You should keep at least 3 months data for enquiry purposes.      Purge Date:   key the date from which presented cheques are to be purged.  Any presented cheques that are dated on or before the date keyed will be deleted from the Accounts Payable system. 8.  If you key a date which is within three month of the current date, the following message will appear:      Warning you entered a date that is less than 3 months ago.  Do you wish to continue? 9. Press the <Space-Bar> to continue or press/click <F4> (Exit) to re-key the purge date. 10. When the purge has completed successfully, the program will display the number of records which have been deleted.