--- title: "Stock Take Process Non-freeze" canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31103463/Stock%20Take%20Process%20Non-freeze" format: markdown --- There are four main steps involved in the stocktake process with ProStix when you are not doing a 'stock freeze' – creating stock cards, keying the stock count, checking the count & reporting, and updating the count to inventory. 1. CREATE STOCK CARDS Stock Cards can be created once and maintained so as to be used regularly and permanently, or disposed of after each stocktake and re-created as needed. Stock cards can be keyed manually before the stocktake or mass created and printed for use. To print stock cards (unless you have specific stationery) we suggest printing a pre-count stock card listing. 2. KEYING THE STOCK COUNT Enter/Update Stock Cards is where the counted stock quantities are keyed once the counting is complete. Also key locations if the 'InvStkBin' flag is on (to allow entry of locations of stock). If you pre-keyed your stock cards, you can use the Qty Entry function to allow speedy entry of the counts. 3. CHECKING THE COUNT & REPORTING (Before Applying) Stocktake variation reports - Three reports exist here – Standard report, frozen stock report and pack report. Each of these allow the user to report on the counted stock, check variances to the counted quantities, report on products outside a specific variance range, and report on any stocktaking done on timber packs. As you are not freezing stock, you can ignore the frozen stock report. Stocktake completion report - This report is run automatically as a part of the Update Inventory, and is provided here to allow a 'trial' stocktake apply to see what variances will be applied as if you were actually applying the stocktake count. 4. UPDATE INVENTORY (Apply counted stock) Running this function will apply the counted stock levels to your G/L and inventory file. At the end of this apply procedure, the Stocktake Completion Report will run, as well as a G/L posting summary for the stocktake apply. Two functions on the Update Inventory option list (First time load & Nil balances) are explained later in this document. In the apply, the date you enter for the stocktake date is critical to the time the process takes, and the final figures gained in the apply (i.e. don't apply the stocktake to a date other than the day you actually did the counting … it will lead to incorrect results). In the apply process the stock counted is compared to stock on hand at the end of the date entered as the stocktake date (11.59pm). From this, a stock variance is calculated. This variance is then applied to the stock quantity on hand at the stocktake date, and any stock movements subsequent are re-calculated across the product file from then up to the date of the apply. This gives you a correct SOH from the stock count day on – and therefore a correct SOH for all products for your current situation.