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title: "Aged Trial Balance - COD's"
canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31102520/Aged%20Trial%20Balance%20-%20COD's"
format: markdown
---
Reducing the exposure of a company to outstanding debtors is a major step to improving its financial position.  Where procedures are not adequately followed, the creation of a COD account at a branch is basically extending credit to a cash customer. It is imperative that staff ensure that monies are collected prior to or at time of delivery.  Where payment is to be collected at time of delivery, cheque or credit card details must be confirmed/authorised prior to the driver leaving the goods on site.  When Daily  How 1. From the  ProStix Main Menu  select  'Accounts Receivable'  then  'Reporting'  then  'Aged Trial Balance'.   Input Branch: Yours.  Leave all the rest to  'No'. Show contact details to  'No'  and... change All Types to  'No'. In the next box select C.O.D.  Information Displayed Customer No, Branch No, Customer Name, Balance Due, Current, 30 days, 60 days, 90 days, 120 days & unallocated dollars.  Actions to Take Use the report to analyse all monies owing either for C.O.D.s or accounts. Once debt has been chased place relevant comments in the Diary Notes section of ProStix for each customer so the credit dept or the reps can follow up the progress of each debt.  There should never be an outstanding COD. Any outstanding COD balances must be cleared immediately or as soon as practicable.