--- title: "Purchasing" canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31101503/Purchasing" format: markdown --- Steps: 1. From the ProStix Main Menu select ' Purchasing & Receipting ', then ' Purchase Order Processing '. 2. Select a supplier flagged as an importer. 3. When goods are purchased from a foreign supplier via a purchase order, you are prompted for an exchange rate based upon the currency selected for the purchase order. The purchase order allows for the prices to be entered in either the local or foreign currency depending upon the currency selected at the start of the purchase order. 4. If you select a foreign currency supplier and set the purchase order currency to the local currency, then the exchange rate and fixed flag cannot be updated. The exchange rate will be set to 1 and the local currency recorded against the purchase order. 5. If you select a valid foreign currency, this will be the currency that you will use when entering in all values within the purchase order. The currency exchange rate will be extracted for today's date and the rate displayed. The exchange rate can be modified at this point and if desired, can be set as a 'fixed' rate so it will not be revalued at a later date. 6. When products are added to the purchase order, the total at the bottom RH corner of the screen is in the foreign currency. 7. The foreign currency and exchange rate are displayed in the purchase order header. 8. If an existing purchase order is being modified, the currency cannot be modified. The exchange rate can be modified only if the 'PurImpExch' flag is set to 'yes' . If any quantity of the order has been receipted into stock, modifying the Exchange Rate will produce an error message. 9. If the Container Feature is installed ( FeatureCNT ) then the system will determine if it is a timber item, has a GTIN or has pack ordering. If so, a sequential mark number will be generated and added to the product description. The mark number refers to a container and defaults to mrk999 where 999 is a number generated from the database, which can be set using the fix program fixusetmark.p when the software is first set up. The prefix, of up to three letters, can be set up for individual suppliers using the option 'Mark Prefix Code' in Supplier Maintenance. When the next product is added, you are prompted as to whether you want to use the previous mark number or generate a new one. In the case of more than one pack for the same product, the mark number will be automatically repeated. The weight and volume of product added so far is shown on the bottom RH corner of the screen so you can assess how much will fit into each container, and therefore decide when to generate a new mark. You can review the weight and volume of each product line by going into review mode using then Wght&Vol. While in the Weight and Volume screen, you can move products from one mark to another. Press/click on a product line and the system will prompt you with the following question: Do you want to use a previous mark number? Press Yes to use previous, No to generate new Mark, Cancel to use the existing mark number. 10. If the weight and/or volume indicate that there is too much product to fit into the container (mark) then the 'Copy Purchase Order' function available from the Purchase Order Header option menu will allow you to move (or copy) purchase order detail lines to a new purchase order. The same mark numbers are used suffixed by a backslash and a suffix number, e.g. mrk123456/01. The suffix will be incremented to the next number if there is more than one with the same mark number. If FEC (Forward Exchange Contract) allocations have been made then the system will attempt to split these across the two purchase orders, however the costing worksheet attached to the shipment cannot be adjusted as at this point we do not know what the shipment number will be. 11. Purchase Order format 20 (NuVu) prints with the inclusion of the total weight and volume. 12. After you have finished keying the purchase order details and exited to the purchase order header, you can choose the menu option 'Importing' to key further details relating to the shipment of the goods from overseas. 13. Please note there is a facility to find purchase orders by mark number, available from options - Purchasing & Receipting' - 'Purchase Order Processing'. Mark numbers may have only one purchase order but a purchase order may have more than one mark number. Please note that this search does not list copied marks, i.e. search for mrk34 will not find mrk34/1.