--- title: "Shipment Maintenance and Enquiry" canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31101497/Shipment%20Maintenance%20and%20Enquiry" format: markdown --- Goal: This option allows you to directly create a shipment from the order or to maintain or view the existing shipment that the purchase order is attached to. Steps: From the 'Main Menu' select options - 'Purchasing & Receipting' - 'Import Purchasing' - 'Shipment Maintenance'. 'Shipment Enquiry' allows users to view the information without being able to change it. Shipment Number: key the shipment number, or to search, or for a new consignment then choose menu option 'Update'. You can search for shipments by shipment number, bill of lading, booking number, mark number, shipping line, name of vessel, supplier and product. Only one criterion can be used at a time. If the search results in more than one shipment number, a list of shipment numbers matching the search criteria is displayed. You may then select one and continue to view the shipping details. All the fields that are then opened up are optional - enter the data applicable. Note that when a Bill of Lading (Container Worksheet) has been created, you are no longer able to change the Port of Loading field because this is one of the three fields (the others are port of arrival and shipping line in the container worksheet) that are used to calculate the default container costs. The shipping basis must be fob (free on board). If you need to change this field then you will have to delete the shipment and create a new one based on the new port of loading. The shipment header contains the following fields: Vessel Name: Search can be used. Voyage Number: Free-form text. Bill of Lading : Free-form text. This is copied to the Container Worksheet when it is first created. Freight Forwarder : Free-form text. Containers : Free-form text. Port of Loading : Search can be used. Port of Arrival : Search can be used. This is copied to the Container Worksheet when it is first created. Shipping Agent : Free-form text. Date Shipped : Key a valid date. Date Arrival : Key a valid date. This is copied to the Container Worksheet when it is first created. Sea/Air Freight : Key 'Sea' or 'Air'. Open/Closed: Key 'O' or 'C'. 4. Once the shipment has been created, multiple Purchase Orders can be added to it. Each purchase order can only exist upon one shipment (due to costing). Review: You can now: Directly create a shipment from the order or maintain or view the existing shipment that the purchase order is attached to.