--- title: "Standing Journals" canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31101239/Standing%20Journals" format: markdown --- This process explains how to create and maintain Standing Journals for a specified range of Accounting Periods. A Standing Journal is a Journal transaction that happens each month and is not deleted until the date range typed when the journal was created has expired. Standing Journals are updated in the Month End procedure if required. Unlike other transaction batch files, Standing Journals are not deleted from the batch file after posting to the ledger. They can be posted any number of times. The Standing Journals are controlled by using the Complete and Suspend options. That is: if the status of a batch is Completed, the batch is updated in the next Period Close. If it is Suspended , it is not updated. Refer to the following collapsible links for further information: Adding new Standing entries To add new Standing journal entries/batches into the General Ledger , perform the following: 1. From the ProStix Main Menu select ' General Ledger ' then ' Transaction Processing ' then ' Enter Journals ' then ' Standing Journals '. 2. From the 'Select Company' screen select the required company. 3. The next screen displays standing journal batches that have previously been created. If there is more than one page of journal batches, use the to scroll through the remaining screens. 4. To open a new Standing Journal batch, select (New Jnl), then update the following fields, and select when complete.. Refer to the 'Add Standing Journal fields' collapsible link for a screenshot and an explanation of these options. 5. You are then presented with the journal detail screen. Update the following fields, then select when complete. Refer to the 'Journal Detail fields' collapsible link for a screenshot and an explanation of these options. 6. Each General Ledger account can have an Analysis Code attached to it to help in the analysis of the accounts. As required, the next screen allows you to enter an analysis code. Refer to the 'Analysis Code fields' collapsible link for a screenshot and an explanation of these options. 7. As each entry is typed, the details are transferred onto the transaction detail screen so that you can see exactly what has been typed, including the running Debit and Credit balances. 8. If the Debit and Credit Totals are in balance when you exit, the batch is marked ' Completed ' and updated in the next ' Transaction Post ' or ' Ledger Post ' run. 9. If the Debit and Credit Totals are out of balance when you exit, the batch is marked ' Suspended ' and is not caught in the next ' Transaction Post' or ' Ledger Post ' programs until it balances and becomes ' Completed '. Amend or Delete standing journal entries To amend or delete a record from within an existing standard journal batch, perform the following: 1. Type the batch number to be amended (from the screen displaying the list of current journals). This displays the Options Box. 2. Select ' Update ' from the menu options. 3. Type any changes to the next four fields, as described above, then select . 4. Select (Review) and locate the required record. You have the option to either amend or delete ,F5> the selected record. Complete/Suspend/Delete/Print/Post a standing journal batch To Complete/Suspend/Delete/Print/Post a standing journal batch, perform the following: 1. Select the batch, then select the relevant option from the Options menu. 2. If you select the Post Ledger option, the program runs through the list of available batches and posts all of those that have a batch status of ' Complete ' to the General Ledger. 3. As this is a Standing Journal that needs to be posted to a range of General Ledger periods, you are also prompted for the period to which you want to post this journal. 4. The program also prints a transaction register detailing the update information. 5. You are then prompted with your printing/viewing options. 6. The message below appears in the function bar on the bottom of the screen: '. . . General Ledger post is running please wait . . .' 7. When the batch posting has been completed, the following prompt appears in the function bar: '. . . Press the SPACE BAR to continue . . .'.