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title: "Payments in the Mail"
canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31101185/Payments%20in%20the%20Mail"
format: markdown
---
Goal: In this lesson you will learn how to process debtors payments received in the mailagainst the customer's account and allocate them to the correct invoices or age periods. These payments are processed in 'batch mode' meaning that all payments can be keyed in, balanced and verified, then posted all at once as a total.    Steps: 1. From the  'Main Menu'  select options -  'Accounts Receivable' - 'Transaction Processing' - 'Enter Transactions' .   2. Press/Click <F6> if  creating a new batch . Select  'Payments'  as the type of batch.   3. If adding to an existing batch, type in the batch number. This will bring up the  batch options  window. Select  'Add Mode' .    4. Enter the customer number or  search  for the customers whose payment is to be processed. If the payment is a 'Sundry Receipt' then enter in or search for the appropriate General Ledger Account.   5. If the payment is for a  Balance Forward Customer , key in the payment amount and any settlement discount given. Age the payment and discount to the appropriate age and complete the cheque details.    6. If the payment is for an  Open Item Customer , key in the payment details and any settlement discount given then allocate the payment to the appropriate invoices.   7. When finished press/click <F4> to go back to the  batch screen , verify the batch is correct and mark it as  complete .    Note:  These transactions will not appear on the customer's account until the batch is posted.   Review: You can now:  · Process debtors payments received in the mail for Open Item and Balance Forward Customers.