--- title: "Processing Invoices (& Credit Notes)" canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31101177/Processing%20Invoices%20(%26%20Credit%20Notes)" format: markdown --- Goal: In this lesson you will learn how to process invoices and credit notes through the batch facility. These types of transactions should normally be entered through the ProStix Sales Order Processing system, h owever the facility is provided here to enter miscellaneous charges and credits against your debtors. Transactions entered through this method will update debtors and will appear on statements. However, no sales analysis reporting is possible. Steps: 1. From the 'Main Menu' select options - 'Accounts Receivable' - 'Transaction Processing' - 'Enter Transactions' . 2. Press/Click if creating a new batch . Select 'Invoices' as the type of batch. 3. The next screen will allow you to key the invoice details: Customer No: Key the required customer number. If the number is unknown, the Search facility is available. Invoice Amount: Key the $ amount that appears on the invoice. If you are keying a credit note, put a minus sign at either the beginning or the end of the amount. Invoice Date: Defaults to the current date. Press to accept or key the required date. Invoice No: Key the number of the invoice or credit note that applies to this sale/credit. Alternatively, if you have the 'RecGenBInv' system tailoring flag set to 'yes' (Auto Invoice number generation) you may leave this field as '?' and the system will automatically generate an invoice number using the 'Next Order No.' field in company maintenance. Discount Percentage: Key either the % settlement discount allowed for this invoice, or Discount Amount: Key the $ amount of settlement discount allowed for this invoice. Branch No: Key the branch number to which this invoice applies. 4. The next screen will allow you to allocate the invoice to a product group: Group: Key the product group that applies to the product on the invoice/credit note. If the product group is unknown, press/click (Search). Name: Defaults to the product group description for the product group keyed in the previous field and is not maintainable from within this screen. Sell: Key the GST exclusive price that the product in this group was sold for. Any discount should not be considered when keying the sell price in this field. Cost: Key the cost of the product in this group. If a cost is not manually keyed, the program will default to the percentage based cost that has been entered for the group. This percentage is set up in Product Group Maintenance and the field name is Expected GP % (Expected Gross Profit %). GST: Key the amount which makes up the GST component for this product group on the invoice. 5. Continue keying any remaining product group entries that make up the invoice until the Amt to Allocate for this invoice is zero. 6. When the transaction is complete, and the Amount To Allocate is zero, press/click (Close). 7. If the transaction you were keying was an invoice, this will finish the entry allowing you to key further transactions. However, if you were keying a credit note, one more screen 'Credit Note Ageing' will appear after pressing/clicking (Close). 8. The credit note amount will automatically age to the current period. Press/click to accept the details on the screen or press/click to clear the amount in the Current field and key the credit amount into the appropriate age field, e.g. if the credit note applies to an invoice from last month, enter the amount into the 30 day s field and press/click . The transaction is now complete. 9. Continue keying further transactions or press (Exit) to end the program. When you have finished keying transactions, Complete the Batch and then Post Transactions . Review: You can now: · Process miscellaneous invoices and credit notes through the batch facility.