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title: "Purchasing and Receipting Chain of Custody Products"
canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31100768/Purchasing%20and%20Receipting%20Chain%20of%20Custody%20Products"
format: markdown
---
To manage the Chain of Custody certifications at both the order/mark level and at the timber pack level, perform the following: 1. From the  ProStix Main Menu  select  'Purchasing & Receipting'  then  'Purchase Order Processing'  then  'New Order'. 2. The 'New Order' screen is displayed. Select the Supplier. This could be an importer or a local supplier, then complete the rest of the information on the first screen. Select <F1> to proceed. 3. After entering the Shipping Details, you are presented with a pop-up 'Certified Timber', with the following fields: 4. Proceed through to the product entry screen. 5. Type a tally timber product code or <F3> to search and then select <F1>. 6. At the tally entry screen, select <F8> (Packs). 7. On the Pack Entry screen, the Certified Req field will be set to  'yes'  and is protected from change. 8. Type the rest of the pack entry details. 9. When you are back at the detail line screen, the scheme selected can be seen in the comment line for the product to the right hand side of the entry PACKS <production , if present> before the tally line entry. 10. If you use <F8> then <F7> to change a certified purchase order line entry, you are presented with the following fields that you can change if necessary: 11. If you choose the option 'Update Header' when you get to the end of the fields by selecting <Enter> through them, the following fields (that were previously entered) will be displayed and you can change them if necessary: 12. The Annotation symbol for the purchase order header scheme is also displayed. 13. When the purchase order is printed, the code for the scheme and the annotation are printed alongside the product line details. At the bottom of the purchase order the annotation will be printed in superscript, followed by the logo for the scheme, followed by the three line purchase order timber certification message. If multiple schemes are in use on this P/O then there is multiple entries. 14. If packs  are  allocated to the purchase order via the 'Pack Allocation' option, then the packs are created with the certification scheme automatically loaded into the pack header. This can be seen under options - ' Inventory   Management ' - ' Product   Maintenance ' - ' Pack   Maintenance '. 15. If packs  are   not  allocated to the purchase order via the 'Pack Allocation' option, then they need to be created via the 'Pre-Define New Pack' product maintenance option. There is a field in this option to define the timber certification scheme for the pack. In this case the packs need to be allocated at Stock Receipting time. Select <F7> on the order line to open up the 'Packs Received' screen. <F3> search is available on the 'Pack No.' field and this also shows the certification scheme for each pack. The system validates that the pack matches the certification scheme for the line, which can be seen on this screen. 16. After all the packs have been allocated, when you select <F4> to exit you are given the following warning: Question: All these goods are supposed to be certified under scheme: XXXX. Do you have all the certification documents? 17. Select  'yes'  to proceed to the next screen. Type the Docket/Invoice number. (The System Tailoring Flag 'DockEntry' needs to be set to  'yes'  in order to enforce the entry of the supplier docket number at receipting time.)