--- title: "Allocation of User IDs to Security Groups - User Maintenance (GUI)" canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31100009/Allocation%20of%20User%20IDs%20to%20Security%20Groups%20-%20User%20Maintenance%20(GUI)" format: markdown --- To allocate User IDs to Security Groups, perform the following: 1. From the ProStix Main Menu select ‘ System Administration ’, then ‘ Security ’, then select ‘ Define Users ’. 2. From the ‘ User Security Options ’ window, select ‘ Define Users ’. 3. Enter the relevant User ID , or press to search. 4. From the ‘ Modify User ’ section of the window, enter ‘ O ’ in the ‘ Security Class ’ field, unless the User is a System Administrator, in which case select ‘ S ’. 5. Tab to the ‘ Security Group ’ field to add the required Security Group(s) for that particular User ID. Note : If the User has multiple roles associated with different Security Groups, then multiple Security Groups can be assigned. 6. Press to display the existing Security Groups the selected User ID belongs to. 7. To add a new Security Group, select to view the full range of Security Groups available, then select the to select each. The Security Groups you have selected are marked with an asterisk. Note: To remove existing Security Groups select . 8. Select to save the selected Security Groups to the User’s User ID profile. Note : If more than one group is selected, the ‘Security Group’ value displays as ‘Multiple’. Note: In the below example catz and credit have been selected and added to ‘0man’ User ID profile: 9. To restrict the user to a single company (for organisations that have multiple companies setup within the one ProStix database) leave the ‘ Multi Company ’ field unticked. 10. Tab to the ‘ Company Level Sec: ’ field, then select the key to access GL, Purchasing and Sales Supervisor functions. These can be defined via the following screen: 11. Modify the values according to the settings you have identified for the User, then select to save. Refer to the 'User Security Flag Options' collapsible link below for an explanation of these options. Note : If the User is not a nominated POS Supervisor, then a final screen is displayed (as per step 12 below) which allows for specific restrictions to be placed on a user/s access to discount, refund and credit entry. Note : A POS supervisor has authority to perform additional functions from within the Point of Sale software such as approving cash refunds and credit notes, cashing cheques, reconciling the till and having access to transaction details. 12. From the ‘Modify Users” screen above, enter through the above function fields to bring up the final POS security screen. Refer to the 'POS Security Options' collapsible link below for an explanation of these options. 13. Modify the security settings as required, then select to save. Note: The modifications takes effect from the next time the user logs into the database.