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title: "Manual Processing - Creating a CIA Batch"
canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31099910/Manual%20Processing%20-%20Creating%20a%20CIA%20Batch"
format: markdown
---
This procedure explains how to create a new batch of creditors' invoices  for approval  and  Process miscellaneous charges . Other methods of invoice processing are: To   create a new batch of creditors' invoices for approval , perform the following: 1.  From the  ProStix Main Menu  select ' Purchasing & Receipting ' then ' Creditors Invoice Approval ', select the required company (if appropriate), and then select  <F6> (New Batch)   to process an invoice to a new batch,  2. The current accounting period ('Period to Post: field) is displayed. Select <F1> to accept this period, or type the appropriate accounting period after consultation with your accountant. 3. Select the method of locating the ProStix purchase order number (by Purchase Order number, by supplier number or by supplier invoice number typed  when  the receipt was applied to stock).  Refer to the 'Purchase Invoice Approval find options'  c ollapsible link below for an explanation of these options.       4. Once you select a stock receipt to be matched to an invoice, the invoice header is displayed on the left hand side of the screen and a list of Options is displayed on the right hand side of the screen. 5. When you select the first option  'Invoice Header' , the fields below in the header can be modified. All other fields are for information only. 6. After you select <F1>, the GST Amount field is highlighted. This amount is 10% of the invoice amount previously typed, and should be checked and double-checked. If there are GST-free products on the invoice, the amount needs to be corrected.  The GST Amount:   Processing miscellaneous charges A Supplier may have other valid charges on an invoice that do not involve the movement of stock. For example, deposit for pallets or gluts. These are handled as Miscellaneous Charges when processing the invoice. To add a Miscellaneous charge to an invoice, a  'Type 6'  product must be defined to represent this charge. Whether there are many products set up for different charges or just one product to represent all miscellaneous charges depend on the level of analysis required. Refer to Setting Up Miscellaneous Charges in the Reference Manual for further information.   To add a Miscellaneous Charge to an invoice, perform the following: 1. Select the purchase order from within CIA batch processing as per the steps above. 2. Select ' Receipt Details ' from the ' CIA Options ' box. 3. Select <F6> (Add Misc) from the function bar and complete details of the charge. 4. Type the miscellaneous charge  Product Code  and the  Amount  from the supplier's invoice. You can only add this product if it has been defined as a Type 6 product. 5. Do not Apply to Stock unless you want to apportion this charge across all products on the invoice. Select <F1>. 6. Check the displayed receipt value against the invoice, then select <F4> if OK. 7. Complete the Invoice Header details then complete and post the batch as usual.