---
title: "Introduction to Creditors Invoice Approval"
canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31099423/Introduction%20to%20Creditors%20Invoice%20Approval"
format: markdown
---
This procedure explains how to print the Creditors Trial Balance which marks the end of the process normally undertaken by a Creditors Control Clerk. There are two main functions of the Creditors Invoice Approval option in ProStix: To clear out the amount posted to the purchases clearing account when goods were receipted to stock. This amount is credited to the trade creditors general ledger account, ready for payment. To clear out the amount posted to the purchases clearing account when a return/credit request was processed. This amount is debited from the trade creditors general ledger account, reducing the amount owing to a creditor. While there are many steps that can be taken to reduce duplication, user and creditor errors before a creditors invoice is approved, if the amount processed on the invoice does not match the net amount of the goods receipt (that is taking returns into account), a balance is left in the purchase clearing account. If the creditors invoice is not processed in the same accounting period that the goods were receipted/returned, the purchase clearing account has a debit/credit in different periods.   Suppliers - Stock & Expense Invoices Suppliers are companies who provide you with either stock to on-sell to your own customers, or goods and services to use within your own business. The main difference between these two types is not so much in their setup, but rather in their use. For suppliers who provide stock , you generally go through the processes of raising a purchase order for the stock, receipting the stock at goods-in, and then Creditor's Invoice Approval which matches the supplier's invoice to the stock receipt. The payment can then be automatically selected in line with the payment terms and flagged for payment via cheque or direct credit. For suppliers who supply your own business , most customers process the ordering and receipting outside of the ProStix purchasing system and then use the Accounts Payable Transaction Processing batch facility to process the invoices and create the payments. Related Video's Paying Expense Invoices (GUI)