--- title: "Expense Invoice Entry" canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31099350/Expense%20Invoice%20Entry" format: markdown --- This procedure explains how to enter an expense invoice received from a Creditor that is due to be paid at a later date. This could be either a telephone or electricity bill or an invoice for any expense other than the supply of goods for resale. This invoice is recorded against the Supplier in the Accounts Payable module and is considered a liability until such time as it is paid. Pre-Requisites: A valid general ledger expense account must exist. To enter an expense invoice received from a Creditor that is due to be paid at a later date, preform the following: 1. From the ProStix Main Menu select 'Accounts Payable' then 'Transaction Processing' then 'Invoice Entry' . 2. If required, select the relevant Company. 3. Select to start a new batch. 4. Enter in the period to post the batch to. The current accounting period is displayed. Select to accept this period or type the appropriate accounting period after consultation with your accountant. 5. Search for and select the Supplier whose invoice(s) you wish to process. 6. Process the invoice by typing in the invoice header details and GST amount, then allocate the remaining invoice value to the G/L accounts for the expenses. 7. Select to return to Supplier selection when all invoices for the selected Supplier have been processed. 8. Select the next Supplier to be processed, or select to return to the batch header screen if all invoices have been processed. 9. If your batch has the correct total, type in your batch number and mark it as complete . 10. P ost your batch and print out the transaction register and general ledger posting summary. 11. Select to return to the ' T ransaction Processing' menu. 12. Credit notes from a Supplier are processed in much the same way as invoices, except that ProStix converts the $ amount typed to a negative amount, effectively reducing the amount owing to the Supplier. To create a credit note, select Invoice Entry as above, and then from the Current Batches screen, select (New Credit Note) instead of (New Batch). Related Video's Paying Expense Invoices (GUI)