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title: "Accounts Payable Invoice Entry"
canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31099176/Accounts%20Payable%20Invoice%20Entry"
format: markdown
---
Invoice Entry also caters for foreign currencies in a similar way to that described within Creditors Invoice Entry. This is where any importing charges will be entered for a purchase order or a shipment.  Invoice Entry – batch selection. All total amounts here are in the local currency amounts.  If the currency is not the local currency, then the amounts entered will be in the specified currency and then converted and stored within the database in local currency. The exchange rate will be the exchange rate for the date of the invoice.  An invoice may be recorded against either a purchase order  or  a shipment (but not both). There is validation upon the shipment field.  The Purchase Order field validation has been extended to validate if the purchase order field is non-blank and so is the shipment field, then an error message will be displayed stating that only the purchase order or shipment fields can be entered, not both.  If the shipment field is non-blank and is a valid shipment number, the shipment number will be recorded against all A/P transaction records so there is traceability of the payment to the shipment. If running an average costing system, the invoice will be apportioned over all purchase order lines attached to the shipment. If a foreign currency has been selected for the invoice (i.e. does not equal the local currency), the exchange rate screen will be displayed. Note that if a foreign currency invoice arrives, then payment will need to be in that foreign currency amount so the exchange rate needs to be fixed at the current rate for that transaction.  The exchange rate is derived from the exchange rate between the local currency and the foreign currency entered using the date of the invoice.  The ' Fixed ' flag is set to ' yes ', since the amount on the invoice is what we have to pay.  This exchange rate data is recorded against the A/P batch entry and will be stored on the subsequent A/P records created further within the business cycle.