--- title: "Purchasing - Timber Packs" canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31097120/Purchasing%20-%20Timber%20Packs" format: markdown --- To raise purchase orders for timber packs, perform the following: 1. From the ProStix Main Menu select 'Purchasing & Receipting' then 'Purchase Order Processing' then 'New Order' . 2. Type the supplier number and branch number, or search via if required. Complete the next fields according to the Purchasing - Standard Products process. 3. Type in or select to search for the products to be ordered along with the quantities required. When Timber Tally products (that have the tally flag set to 'Yes' on the Product Master File) are selected, a Piece Tally Entry screen is displayed. An error message "Supplier xxx is not the Allocated Supplier for product xxx" appears if a product is added to a Purchase Order and the product has a restricted Allocated Supplier ("Allocated Supp Only" field = yes). 4. Select (Packs). A 'Pack Entry' screen is displayed to allow you to enter pack details. Refer to the 'Pack Entry fields' collapsible link below for a screenshot and an explanation of some of these options. If you select on this screen you are taken to the piece tally entry screen to type the tallies. If your select on this screen you are taken to the Pack tally entry screen. Type the pack tallies, then select . 5. Once pack tallies have been completed, you are then returned to the product entry screen. The pack product has the comments 'PACKS' and the production listed below it, then the tallies. 6. To allocate pack numbers to the product lines, you can either allocate pre-defined packs in Stock receipting, or take the 'Pack Allocation' menu option from the purchase order header. Sterland have provided a method of Supplier Pack number entry that enables consecutive entry of supplier pack number references without the need to step through the update tally fields for each pack (in Version 4.7). The activation of the supplier pack number field is invoked via the function key. This activates the supplier pack number field allowing the user to enter the supplier pack number. Consecutive Pack details can then be entered as required by selecting at the end of each pack number entry and the system then moves to the next supplier pack number field. Once the final supplier pack number has been entered, the system notifies the user of 'All packs entered' via a popup or message at the bottom of the screen, to ensure supplier pack numbers are entered for the whole order. Where the operator started part way through the list of packs or some packs still have a blank supplier pack number the message is 'This is the last pack'. The Tally Update (only) is still invoked by selecting the pack to update, and then selecting to bring up the tally screen. Validation is in place to check that duplicate packs are not created, even in different branches, and also to check that duplicate supplier pack numbers are not entered, even if they are not used as the ProStix pack number. A new message is invoked upon exiting the new supplier pack number entry functionality to offer the user the option to copy the supplier pack numbers entered across to the system generated, sequential internal Pack number field. If the operator selects not to use the Supplier Pack Number; the current process of using the tailoring integer ' PackNxtNo ' is used to find the next pack's number. If there are any blank supplier pack numbers but otherwise there are no errors the operator will be warned so that they can choose to go back and add in the missing Supplier Pack Numbers. Where the operator continues when there are packs with blank supplier pack numbers the pack number will be the next available tailoring integer ' PackNxtNo '. This Allocation screen was provided because updates on the packs can be sent at different points in time so the operator can refine the details as they know them. This means that the testing and then the transfer of the Supplier Pack Number is moved to the Pack Number even after the pack has initially been created in ProStix, provided the pack is still in Transit. 7. Complete the rest of the purchase order according to the Purchasing - Standard Products process.