---
title: "Purchase Order Confirmations"
canonical: "https://kb.myframeworks.com.au/space/PROSTIXV48DOC/31096986/Purchase%20Order%20Confirmations"
format: markdown
---
Supplier Purchase Order confirmations can be imported for any supplier provided you have pre-defined the correct format to be used when importing the file.  To import Purchase Order Confirmations, perform the following: 1. From the  ProStix Main Menu  select  'Electronic Trade Module'  then  'Supplier Interface'  then  'Import P/Order Confirmation',   OR From within the purchase order header using the  'Import Conf'  option. The importing of Purchase Order confirmations can also be setup as a Scheduled Import to happen automatically.  Regardless of the manual method used to access the Confirmation Import program the user is presented with the 'Order Confirmation Import' screen. 2. Once the above details have been entered, select <F1> to start the import. 3. The next screen then appears, allowing the user to select an output destination for the Import/Exceptions Report. 4. The report lists information such as status, comments and other Purchase Order information. 5. After the Exception report has been printed or viewed, an 'Update Complete' screen appears (if the Report Only field was set to  'No').  Applying the confirmation replaces the Product, Qty and Delivery Date and Price values on the purchase order and set the confirmed flag and date. 6. Selecting <Enter> then takes you into the Purchase Order details to view the changes that have been made or to make further changes. 7. After exiting the purchase order details the user is either left back at the header if that is where they started the import, or is returned to the import window to import another file. 8. If the Confirmation Import is run as a 'Report Only', or if the confirmation was imported as part of a scheduled import, the confirmation file is imported, report produced and the purchase order has its status changed to reflect that the confirmation has been received but not yet applied. 9. A notification email or Prostix mail message is received by a nominated user detailing whether or not the file was imported with success or failure. 10. If the import resulted in a  'FAILURE'  then the user should go to the 'Document Tracking Log' menu option via Electronic Trade Module - ETM Input Control - Track Input Documents and press <F6> to view the import success or failure log 11. If Import was successful, go to Purchasing and Receipting - Purchase Order Processing and locate Order, the Purchase Order header will reflect the status change as: 'Purchase Confirmation received. Choose 'Apply Confirmation' to run reports and/or update order.' 12. The 'Import Confirmation' option has changed to 'Apply Confirmation' and the message box at the bottom of header explains the current status of the confirmation process. 13. Upon entering on the 'Apply Confirmation' option from the purchase order header the user is once again asked whether they want to run the comparison report only or whether they want to apply any changes to the purchase order. 14. Once the confirmation file has been applied to the purchase order, the 'Confirmed' field on the header is changed to  'Yes'  and the order details cannot be updated.