---
title: "Understanding Supplier Invoice Emailing"
canonical: "https://kb.myframeworks.com.au/space/FRAM/28413758/Understanding%20Supplier%20Invoice%20Emailing"
format: markdown
---
# Overview

The **Supplier Invoice Emailing** feature allows creditor invoices to be processed without the need for manual uploading or file handling.

When an invoice is sent to the designated email address, the **Document Extract and Scan** scheduled task retrieves the attachment from the AWS server. The file is then scanned and analysed for key details, including the supplier’s name, invoice number, invoice date, subtotal, tax amount, total, and the associated purchase order number.

Once the data is extracted, Frameworks links the invoice to the relevant Purchase Order or Stock Receipt and displays it in the **Stock Invoice Approval** dashboard, ready for review and posting.

This process uses AWS Textract Optical Character Recognition (OCR) to extract invoice information directly from email attachments, further simplifying invoice handling.

# Prerequisites

To take advantage of the new email-to-scan functionality, make sure the following conditions are met:

- Your Frameworks must be on our AWS** Frameworks cloud environment.**
- You need to be running **Frameworks Version 6.2.2507.rel or higher**
- Your supplier invoices are emailed to the designated address *(no configuration required)*.

The format is **[stack]-[tenant]-[function]@scan.myframeworks.com.au**

> ℹ️ **For example: **If you URL is **[prod.myframeworks.com.au/fw-ster1000](http://prod.myframeworks.com.au/fw-ster1000)**
> ℹ️ 
> ℹ️ - [stack] = prod
> ℹ️ - [tenant] = ster1000
> ℹ️ - [funtion] = si (Supplier Invoice)
> ℹ️ 
> ℹ️ So, the email would be **[prod-ster1000-si@scan.myframeworks.com.au](mailto:prod-ster1000-si@scan.myframeworks.com.au)**

# The Basic Process

1. **Email Submission**  
A user sends an email with a supplier invoice attached to a designated email address associated with a specific AWS environment.
2. **Invoice Extraction and Scanning**  
Automated scripts extract the invoice attachment from the email and trigger the **Document Extract and Scan** activity, which pulls the attached supplier invoice and processes the document for the Supplier Invoice Scanning module.

> ⚠️ Make sure to schedule the [Document Extract and Scan](https://kb.myframeworks.com.au/space/FRAM/28401742/Schedulable+Tasks#Document-Extract-and-Scan) task in Frameworks to extract the attached supplier invoice and scan the documents.

3. **Supplier Invoice Scanning**  
Users click **Find** to locate and preview the scanned invoice. The system parses the document and makes the extracted data available for review.
4. **User Review**  
Users review the scanned invoice content, validate and correct any extracted information, and then submit the invoice for further processing or payment.

# Additional Information

> ✅ Refer to [Supplier Invoice Scanning - Setup and Configuration](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28390668) for more information.

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