--- title: "EPC Maintenance" canonical: "https://kb.myframeworks.com.au/space/FRAM/28402906/EPC%20Maintenance" format: markdown --- # Overview The **EPC Maintenance **screen allows you to create and maintain supplier EPCs. # Accessing the EPC Maintenance Screen To access the **EPC Maintenance **screen, perform the following: 1. Click **Frameworks **then navigate to **Inventory** > **Electronic Price Catalogue** > **EPC Dashboard** from the navigation tree. 2. Click **Find **to return a list of all supplier EPCs or refine your search with the available fields. > ✅ Refer to [EPC Dashboard ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28409332)for more information. 3. Click the hyperlink of desired EPC import or click **New **to [Create a New Supplier EPC Import](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30509660). ![image-20250728-025129.png](media://d73d2ebf-ce82-45ef-9cb4-638b234c0483) # Navigating the EPC Maintenance Screen Once you have entered the **EPC Maintenance **screen, you can view, edit and maintain your supplier EPC. There are five main components to the **EPC Maintenance **screen: 1. **Breadcrumbs**: Click any of the hyperlinks to navigate to previous pages. 2. **Header Details**: Displays all the basic details of the supplier EPC. 3. **Actions Menu**: List of processes that allow you to view, edit and maintain further information. 4. **Product Grid**: A list of products inside the EPC topped with various search fields to filter the results. 5. **Save Button**: Will become active when any changes are made. Click to save changes. ## 1. Breadcrumb Navigation Allows you to navigate back to previous pages. Simply click the **Search **hyperlink to navigate back to the **EPC Dashboard**. --- ## 2. Header Details Contains basic overarching details of the supplier EPC. > ℹ️ The header can be edited by selecting **Edit **in the **Actions **menu. The information displayed here is: | **Field** | **Description** | | --- | --- | | **Supplier** | ID and name of the supplier. | | **Format** | File format of the EPC import. | | **Frequency** | Frequency of the EPC file import; either Daily, Weekly or Monthly. | | **Branch** | Displays the **Branch** for which the EPC configuration applies. **All Branches **is displayed when the EPC file applies to all branches. | | **Last Imported** | Date of the last successful import. | | **Last Updated** | Date of the last time the EPC file was updated/modified. | | **Date Applied** | Date the last time an EPC file was applied to the Master Product File in Frameworks. | | **Supplier Effective Date** | Date when the supplier's information or agreement becomes valid or active. | | **Status** | Status of the EPC Load. Statuses are:
- **NEW: **For newly created Electronic Product Catalogues, with no products added yet. - **MODIFIED: **The header details have been modified. - **UPDATED: **There has been a changes to the product listing. - **IMPORTED:** An EPC file has been imported, either manually or via a scheduled task, an there have been no changes the catalog. - **APPLIED: **When the [Applying an Imported EPC File](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30530220) process has been completed. | | **TradeNet ID** | Displays the TradeNet ID number for the supplier, if their EPC details are imported via the TradeNet API | > ℹ️ You can import supplier EPC data automatically through the API if your supplier is set up for it, choose a compatible option, and enter the needed details. Manual import is still available if not using the API. For detailed setup and configuration instructions, see [EPC Update from Keystone - Setup and Configuration](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/85131277). --- ## 3. The Actions Menu From the **Actions** menu, maintenance options are available to help you manage the supplier EPC. The options available are as follows: ### 1. Edit Opens the **EPC Maintenance Header **window and allows you to edit the **Format **and **Frequency** of the supplier EPC.
To learn more about the EPC Maintenance Header window, click here. ![image-20250728-082124.png](media://5dcbb464-fc9a-437c-bee5-070cd4cd1b68) - The **Supplier, Branch** and** Effective Date **fields are set when first importing or creating the EPC and are greyed out and cannot be changed. - The **Format **and **Frequency** fields can be modified. Choose an available option from the dropdown menus. - The **Last Imported**, **Last Updated**, **Date Applied** and **Status** cannot be modified but will change depending on user action in other sections.
### 2. Delete Allows you to delete the entire EPC including the supplier record. > ✅ Refer to [Deleting Supplier EPC Records](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30509864) for more information. ### 3. Import Allows you to import an existing EPC from the same supplier. Completing this process will change the **Status **to IMPORTED. > ✅ Refer to [Importing an EPC Supplier File](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30510902) for more information. ### 4. Apply Opens the **EPC Apply View **screen which allows you to modify the stock that is loaded into the EPC and when the changes should occur. Completing this process will change the **Status **to APPLIED. > ✅ Refer to [EPC Apply - Stock Update Parameters ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894)for more information. --- ## 4. The EPC Product Grid Contains a list of all products contained within the EPC. On loading the product grid performs a product lookup, based on the following hierarchy; Product Code, Barcode, Supplier SKU, GTIN, Catalog number and Alternate codes.  This allows for the the **Supplier Curr Cost**, **Current Purch UOM** and **% Cost Variance** fields in the EPC product grid need to be populated. > ℹ️ **Note:** Any field with the **Current **in the column heading displays the product details already within Frameworks. > ⚠️ This list can be refined by filling in any of the search fields at the top and clicking **Find**. ![image](media://42b4cc16-c26e-498f-bc00-483f18baa13e) ### EPC Product Maintenance Each product can be maintained in the following ways: ### 1. Edit the Product Details 1. Click the **Pencil **icon to open the **EPC Maintenance Detail - Edit** window and edit the product details. Click **Save **to finalise changes. ![image](media://3b8f7726-f344-4d80-995c-0d4a66397d99) #### 1. Product Details - Includes information on the product. - Fields that are not greyed out can be edited but only if the new information is correct. - If any information is incorrect, a warning will be displayed, and changes cannot be saved until this is rectified. #### 2. Product Details Additional - Includes more product details, Including Image and DataSheet URL's #### 3. Supplier Volume Discounts - Click **Add **to add a quantity break discount for the product. - Select an **Order Type** from the drop-down: **Stock**, **Daily** or **All** > ⚠️ The **Order Type** column is hidden when [FWPurchaseType](https://kb.myframeworks.com.au/space/FRAM/580748063/Purchasing+and+Receipting+Related+System+Settings#FWPurchaseType) flag is disabled. - You can discount by ONE of the following: - **Discount %** - **Discount $** - **Unit Cost** > ℹ️ Applied to your stock records using the **Update Discounts | Supplier **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). #### 4. Safety Information Includes information on how the product should be treated based on safety guidelines. These fields are all predefined and cannot be changed. > ℹ️ Applied to your stock records using the **Update Hazard Codings **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). #### 5. GTIN Click **Add **to add a GTIN for the product > ✅ Refer to [Product Maintenance ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378114)for more information. > ℹ️ Applied to your stock records using the **Update GTIN Codes **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894).
To learn more about the EPC Maintenance Detail - Edit fields, click here. ![image](media://425ce949-4e93-43a3-86dd-57210617f711) > ℹ️ All field are filled with data from the suppliers EPC file or has been manually updated. | **Field** | **Description** | | --- | --- | | **Product** | The product number (or supplier product number).
> ℹ️ Applied to your stock records using relevant **Update Prod/Bar Code **option in [EPC Apply - Stock Update Parameters ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894) | | **Barcode** | The product barcode (or supplier barcode).
> ℹ️ Applied to your stock records using relevant **Update Prod/Bar Code **option in [EPC Apply - Stock Update Parameters ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894) | | **Catalog** | The catalog number for the product
> ℹ️ Applied to your stock records using relevant **Update Prod/Bar Code **option in [EPC Apply - Stock Update Parameters ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894) | | **Suppler SKU** | The Supplier SKU number for the product | | **Alt.** | The Alternate product number for the product | | **Desc.** | The product description from the supplier
> ℹ️ Applied to your stock records using the **Updated Description **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Cost** | The product cost (not stored in the system).
> ℹ️ Applied to your stock records using relevant **Update Cost **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Pricing UOM** | The pricing unit of measure (not stored in the system).
> ℹ️ Applied to your stock records using relevant **Update Cost | Master **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Conv** | Pricing conversion (not stored in the system).
> ℹ️ Applied to your stock records using the **Update Cost **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Purch UOM** | The purchasing unit of measure.
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Master | Purchase UOM **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Disc 1, 2 & 3** | The various discount percentages that can be applied to the product price.
> ℹ️ Applied to your stock records using the **Update Discount | Supplier **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Freight $** | The Supplier's freight price.
> ℹ️ Applied to your stock records using the **Update Discount | Supplier **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Freight %** | The Supplier's freight price change percentage.
> ℹ️ Applied to your stock records using the **Update Discount | Supplier **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Conv** | The Purchase UOM Conversion.
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Master | Purchase UOM **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Sell** | The product selling price.
> ℹ️ Applied to your stock records using relevant **Update Sell Price **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Selling UOM** | The selling/stocking unit of measure.
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Master | Stocking UOM **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Tax %** | The tax percentage added onto the selling price.
> ℹ️ Applied to your stock records using the** Sell - Tax Inclusive **or **Cost - Tax Inclusive **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **GP %** | The gross profit percentage. This value is not stored and is recalculated based on other values.
> ℹ️ Applied to your stock records using relevant **Update Cost** or **Update Sell Price **option in [EPC Apply - Stock Update Parameters ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894)based around your Retain GP setting in [Product Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378114). | | **Product Group** | The product group (also referred to as the Supplier Product Group) assigned to the product from the supplier.
> ℹ️ Applied to your stock records using the **Update Product Groups **option in [EPC Apply - Stock Update Parameters ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894) | | **Sub 1, 2 & 3** | The subgroups assigned to the product from the supplier.
> ℹ️ Subgroup 1 is also known as **Fine Line Class** in the [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894).
> ℹ️ Applied to your stock records using the **Update Product Groups **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Length, Width, Depth and Weight** | The product's dimension and weight details
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Master | Length, Width, Depth **and **Weight **options in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Main Image URL** | The main image file location for the product. This must be a publicly available location. The image will be displays in the Product Dashboard and when adding the product in POS.
> ℹ️ If a URL exists in this field and the product is include in the filter used by the [EPC Apply - Stock Update Parameters, ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894)then this URL will be applied to the **General Information **section in [Product Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378114). | | **DataSheet URL** | The file location for the product's datasheet. This must be a publicly available location. The image will be displays in the Product Dashboard
> ℹ️ If a URL exists in this field and the product is include in the filter used by the [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894), then this URL will be applied to the **General Information **section in [Product Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378114). | | **Pack Size** | The pack size (Inner Pack Quantity) if the product is a pack.
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Supplier **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Break Packs** | Enable > Macro (inline-media-image)  if you want the packs to be split into individual sticks
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Supplier **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Minimum Order Qty** | The minimum order amount required by the supplier.
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Supplier **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Source** | The stock source of the product. Use one of the following option:
- **W:** For if the stock source of the product is from a Warehouse. the **Original Supplier** field is also recommended to be updated.. - **D: **For if the stock source is Direct from the supplier. Note: the **Original Supplier** becomes the product Supplier and the EPC Supplier becomes the **Creditor** for the product. - **N: **For National Distribution Centre and is similar to the stock source of warehouse.
> ℹ️ Applied to your stock records using relevant **Update Source Codes **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Original Supp** | The original supplier of the product.
> ℹ️ Applied to your stock records using the **Update Source Codes | Supplier **and the **Move to Original Supplier **options in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Min Qty** | The minimum branch stock quantity.
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Branch **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Max Qty** | The maximum branch stock quantity.
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Branch **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Core** | Enable > Macro (inline-media-image)  if the product is a core product.
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Master | Core Product **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | | **Product Status** | Displays if the product type is Stocked or Non-Stocked.
- **0** - Stocked - **1** - Non-Stocked
> ℹ️ Applied to your stock records using the **Updated Descriptive Data | Branch **option in [EPC Apply - Stock Update Parameters](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402894). | > ✅ Refer to [Product Maintenance ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378114)for more information on viewing and maintaining these imported values.
### 2. Add a Product Click the **Add **icon to open the **Add Product to Stock File** window and add a single product to the stock file. Edit the chosen fields and click **Save**.
To learn more about the Add Product to Stock File window, click here. ![Add Product to Stock File - EPC.png](media://a1c49471-a61d-458f-a89e-0837bc76143a) - Where a product already exists, the user will be prompted with a warning to add the product to the stock file using the following available actions: - **Generate New Product Number** - **Generate Branch Record** - **Create Alternate Supplier** > ⚠️ Only the action **Generate New Product Number **allows you to edit the fields before saving. > ℹ️ The **Location** field is optional. However, if the **Multiple Fixed Locations** flag is enabled in [Branch Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28390994), then the entered location must be valid.
### 3. Delete a Product To delete a single product, perform the following: 1. Click the **Close **icon at the far end of the product details to open the **EPC Maintenance Detail - Delete **window. > ⚠️ This window looks similar to the **EPC Maintenance Detail - Edit** window and allows you to review the product details before deleting them. 2. Click the **Delete **button to delete the product. Once selected, you will be prompted to confirm the deletion of the product. 3. Click **Yes-Perform Delete** to remove the product. --- ## 5. Command Buttons Click **Save **to finalise any changes made to the supplier EPC. --- # Additional Information > ✅ Refer to the [EPC Dashboard](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28409332) for more information. > ✅ > ✅ Refer to the [EPC Processes](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30509970) for additional information on the EPC processes.
Related System Settings - Flags **ItemNxtNo** Next Available Product No to be used as per this value when creating/adding a new product to an EPC. ---