---
title: "System Control File Maintenance"
canonical: "https://kb.myframeworks.com.au/space/FRAM/28401568/System%20Control%20File%20Maintenance"
format: markdown
---
> Macro (include)
# Overview
**System Control File Maintenance** allows you to define and maintain the system information for a site. From here you are able to edit **Site **and **System** information, **Stationary Formats** and various **Percentages **such as GST Rates and Settlement Discounts.
# Accessing the System Control File Maintenance
To access **System Control File Maintenance**, complete the following:
1. Click the **Frameworks Menu** and navigate to **System Administration > System Tables > System Control File Maintenance **from the navigation tree.
2. Click on the required **tab** to access and edit the information.
3. Click **Save** to commit any changes.
# Navigating the System Control File Maintenance
To navigate the **System Control File Maintenance **screen, click on one of the tabs. See below for more information:
## Site Tab
The **Site** tab allows you to customise system control values.
For more information about the Site Tab, click here.
| | |
| --- | --- |
| **Value** | **Description** |
| **Default Company** | Enter the number of the company that your system will default to. This company number will be automatically loaded for all users unless otherwise specified for a user through their [Users ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28401722) screen |
| **Multi-Company** | Enable this to run multiple company debtors on your system. This allows you to have sales trading from more than one company. Each branch belongs to a specific company. |
| **Default Branch** | Enter the number for the branch that your system will default to. This is the branch number that will be loaded for all users unless otherwise specified for a user through their [Users ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28401722) screen |
| **Multi-Branches** | Enable this if your company has multiple branches or disable** **if your company has a single branch. |
| **Licence Number** | Enter your Frameworks licence number. |
| **Default Program Security Active** | Enable this to accept the default program security or disable to de-activate any program security that currently exists in the system.
> ✅ Refer to [Program Security](https://sterlandsupport.atlassian.net/wiki/spaces/prostix/pages/31102062) for further information. |
| **Password Expiry** | Enter the number of days before ALL users are required to change their password. This sets the default expiry date, and enables the **Must change by** date field in [User Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378032).
> ⚠️ If the value is **999** then password expiry will be disabled for ALL users.
> ✅ Refer to the [User Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378032) for more information about the **Must change by **field. |
| **Redundant POS** | Enable this if this is a redundant Point of Sale system. |
| **Internal Debtors** | Enable this to update your debtors with internal sales, to produce a statement for branch internal sales and to raise cheques to pay accounts between branches. |
## System Tab
The **System **tab allows you to setup peripheral devices attached to the system, along with the device and data paths.
For more information about the System tab, click here.
| | |
| --- | --- |
| **Value** | **Description** |
| **System Name** | Enter the name of the software system. For example, Live, Train or Demo.
This name is displayed on the top of every screen, in ProStix, so the user can see which software system they are working in. |
| **System Printer** | Enter the device code for the main system printer. This name must be in the format to suit your system type, and will be regarded by the system as the default printer.
For example:
- DOS System: **LPT1**
- UNIX System: **lp01** |
| **Program Library** | Enter the program path. This field refers to the path in which the Frameworks programs are stored and is usually **c:\prostix\lib** for a DOS System and **/prostix/lib** for a UNIX System. |
| **Database Folder** | Enter the data base path. This field refers to the path in which the Frameworks database is located and is usually** c:\prostix\dbs** for a DOS System and **/prostix/dbs** for a UNIX System. |
| **Import Folder** | Enter the path to be used to store imported data. This field refers to the path that Frameworks stores imported data and is usually **c:\prostix \dmp** for a DOS System and **/prostix/dmp** for a UNIX System.
> ✅ Refer to the [File Upload](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28404710) Administrator Guide more more information. |
| **Output Folder** | Enter the path to be used to export data. This field refers to the path used by Frameworks to export data and is usually** c:\prostix\dmp** for a DOS System and **/prostix/dmp** for a UNIX System. |
| **Spool Folder** | Enter the print spooler path name into which spooled reports are to be stored. |
| **Spool View Command** | Enter the view command for viewing spooled reports. This depends on your operating system. |
| **Archive Database Folder** | Enter the path name to archive your Frameworks database. |
## Stationery Formats Tab
Frameworks has multiple formats for printing on special stationery. The **Stationery Formats** tab allows you to define the stationery format to be used in conjunction with your requirements.
For more information about the Stationary Formats tab, click here.
| **Value** | **Description** |
| --- | --- |
| **Document** | This is a list of all the different document types which have a stationary format. |
| **Format #** | In the **Format # **column, enter the required stationery format to match your pre-printed stationery for each **Document** displayed.
- **Format number 1** is the **system default** format.
- **Format 20** is the **system default NuVu** format.
- Any other formats are developed based on a customer's specific requirements.
> ℹ️ Contact [Sterland Support](https://kb.myframeworks.com.au/page/support) if you are unsure of the stationery formats you require. |
| **Use 20 for NuVu** | When enabled, it is assumed that the NuVu output will be used to generate the required stationery format for the document. It will ignore the format number advised on this screen and always assume the format 20. |
| **Output XML** | When enabled, it tells the system to create XML output files before calling NuVu to generate the required stationery format for the document. |
| **Num Copies** | In the **Num Copies** column, enter the default number of copies to be created at the time of printing for the required **Document.** |
| **Override Copies** | Enable this to allow users to override the number of copies at the time of printing. |
## Tax Tab
The **Tax** tab allows you to set the default goods and services tax rates for your country of operation.
For more information about the Tax tab, click here.
| **Value** | **Description** |
| --- | --- |
| **Country** | Select your country from the drop-down menu. |
| **GST Rate 1, 2 & 3** | In the **GST Rate 1 **field, enter the **GST Rate** percentages. While there is only one GST rate required by current GST legislation, up to three rates may be keyed into the system.
**GST Rate 1** can be allocated to any product, in [Product Maintenance ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378114), and the system will determine the percentage to apply to that product from the number entered.
> ℹ️ It is not necessary to define a GST rate of 0 for GST exempt products. A GST code of **No GST **should be applied to these products, in [Product Maintenance ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378114), which automatically gives a GST rate of zero. |
## Percentages Tab
The **Percentages **tab allows you to determine the percentage rates to be applied throughout the system.
For more information about the Percentages tab, click here.
| | |
| --- | --- |
| **Value** | **Description** |
| **Settlement Disc 1, 2 & 3** | Enter the Settlement Discount percentage rates. You can nominate up to three Settlement Discount rates.
One of these rates can be allocated to any product in the product file, then the system determines which percentage applies to that product from the number typed in. That is, 1 - 3. |
| **Accommodation Charge** | Enter the percentage rate that will be applied to customer accounts that incur an accommodation charge. That is, the penalty if the customer does not meet the defined trading terms. |
## Messages Tab
The **Messages** Tab allows you to add a **Quote** message and a** System Purchase Order (P/O)** Message.
For more information about the Messages tab, click here.
| **Value** | **Description** |
| --- | --- |
| **System Quote Message** | The **System Quote Message **screen allows you to type a default message that will appear on any printed quote presented to a customer. |
| **System P/O Message ** | The **System P/O Message** screen allows you to type a default message that appears on any printed purchase order sent to a supplier. |
## Personalization Tab
The **Personalization **tab allows you to customise screen definitions per region and system type.
For more information about the Personalization tab, click here.
| **Value** | **Description** |
| --- | --- |
| **Region** | Select the region to apply the changes to from the drop-down menu. |
| **System Type** | Select the system type to apply the changes to from the drop-down menu. |
| **Resolve Activity Definitions when installing** | Enable this to automatically fix any issues regarding activity definitions during installation. |