--- title: "Journal Entry Maintenance" canonical: "https://kb.myframeworks.com.au/space/FRAM/28401446/Journal%20Entry%20Maintenance" format: markdown --- # Overview The **Journal Entry Maintenance** screen allows you to enter General Journals into the General Ledger and optionally mark the journals as accrual journals. > ⚠️ Journals can be entered and saved as a draft journal for later completion before posting to the General Ledger using the **Post** option.  All journals must have a minimum of two line items and be in balance before they can be posted. That is, the debit value of a journal must have an equal credit value. If an entry is missed or an incorrect amount is entered, the program will leave the journal marked as 'draft' and will not allow the posting of the journal until the correction has been made. Once the Post button has been clicked, the journal will post to the general ledger, and the status of the journal will change from **Draft** to **Posted.** # Accessing the Journal Entry Maintenance Screen To access the **Journal Entry **maintenance screen, perform the following: 1. Click the **Frameworks Menu** and navigate to **General Ledger > Transaction Processing > Journal Entry** from the navigation tree. 2. Click **Find** to view all the current **Journal Entries** in draft. 3. Click the **Journal** hyperlink to open the journal entry or click **New **to create a new journal entry. > ✅ Refer to [Create and Post a Journal Entry](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30510416) for more information. # Navigating the Journal Entry Maintenance Screen Once you have opened up the** Journal Entry **Maintenance screen, you will be able to view entries made, and then you can edit them. There are 2 main sections to the Journal Entry screen: 1. The **Journal Header **details 2. The** Journal Entry Transactions** ![image](media://7cdffac3-4c5f-4555-a365-bb383cb7bd44) ## 1. Journal Entry Information You can see the **Journal Entry **information displayed in this window. ![image](media://e32fbc43-64e1-4b3a-bf83-b32058d6f42c)
For more information about the Journal Entry Information, click here. | **Field** | **Description** | | --- | --- | | **Journal No** | Displays the unique **Journal number** given to the journal at the time it was created | | **Narration** | In the **Narration** field, enter a description to help identify the purpose of this journal when enquiring on the accounts in the future. | | **Journal Date** | Displays the **Date** that will determines the General Ledger period which the journal will be posted to.
> ℹ️ This defaults to todays date when creating a new journal entry. | | **Owner** | Displays the **Users ID **of the user who created the journal entry. This field is automatically populated upon saving the Journal Entry. | | **Accrual** | Enable the **Accrual** checkbox if you want Frameworks to automatically reverse the entry in the following month. For those with Multiple Company access, inter-company accruals are not allowed. | | **Standing Journal** | Enable the **Standing Journal** checkbox if you wish to make this journal a **standing** or **template** journal. It cannot be posted, but can be re-used via the **Copy** button for recurring journals. it does not need to have a journal date entered. | | **Print Journal** | Enable the **Print Journal **checkbox to print a copy of the journal on posting the journal entry. Click the **Search** icon to open the **Printer Finder **window to selected printer you want to print the journal to.
> ℹ️ Use the System Settings - Flag **FWJourPnt **to enable printing the journal by default. | | **Attachments** (button) | AtThe **Attachments **button allows you to attach documents to specific journal records.
> ✅ Refer to [Attachments](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30529422) for more information | | **Import** (button) | The **Import** button allow you will be displayed.
> ✅ Refer to [Importing Journals](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30515882) for more information. | | **Post** (button) | The **Post **button allows you to post your entry after making a Journal.
> ℹ️ If the journal entry transactions do NOT balance you will be notified how much the journal is out of balance | | **Add** (button) | The** Add** button allows you to allocate journal amounts across General Ledger accounts:
> ✅ Refer to [Create and Post a Journal Entry](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30510416) for more information. | | **Remove** (button) | The **Remove** buttons allows you to remove an Account from the Journal. | | **Refresh** (button) | The **Refresh **button refreshes the page, if you have made changes. |
## 2. Journal Entry Transactions The** Journal Entry Transaction Results** will be displayed here. Below the list of transactions is displayed the total **Debit, Credit **and **Tax** amount as well as the Journals **Balance.** ![image](media://a49eab62-d5bf-41ca-9f18-ffa76f1ba73c)
For more information about he Journal Entry Transaction, click here. | **Field** | **Description** | | --- | --- | | **Acct. No** | Click to enter the **GL Account Number**. click the **Search** icon to open the **GL Account Finder** window. | | **Acct. name** | This displayed the GL Account Name. | | **Narration** | In the **Narration** field to help identify the purpose of this journal when enquiring on the accounts in the future. Click to edit. | | **Amount** | In the **Amount **field, enter the debit or credit amounts for the journal entry. The totals are displayed at the bottom of the screen
- A Debit amount is added using a positive value - A Credit amount is added using a negative value | | **Tax** | Click to display the drop-down menu and select the type of **Tax** required for the entry.
> Macro (include) | | **Tax Amount** | Enter the **Tax** amount of the selected tax code. | | **Analysis** | Click to enter the **Analysis.** Click the **Search** icon to open the **GL Analysis Account Finder** window. | | **Company** | This displays the Company the Entry was created under.
> ℹ️ Only available and required for multi company sites. |
# Additional Information > ✅ Refer to [Create and Post a Journal Entry](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30510416) for more information. > ✅ > ✅ Refer to [Importing Journals](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30515882) for more information.
Related System Settings - Flags/Numeric The below system settings may be used to customise the functionality of your Frameworks instance. | **System Settings - Flags** | **Flag Purpose** | | --- | --- | | **FWJourPnt** | Default for Printing a Journal | | **System Setting - Numeric** | **Setting Purpose** | | --- | --- | | **FWGlWrnDays** | Provide warning on GL journal invoices dated outside the number of days | > ✅ Refer to the [General Ledger Related System Settings](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28408790) Administrator Guide for more information.