---
title: "Journal Entry Dashboard"
canonical: "https://kb.myframeworks.com.au/space/FRAM/28385070/Journal%20Entry%20Dashboard"
format: markdown
---
# Overview
The **Journal Entry** Dashboard, by default, allows you to view a list of all your draft General Ledger and Accrual journals. Additional search options allow you to view all journal entries for a selected period.
# Accessing the Journal Entry Dashboard
To access the **Journal Entry Dashboard**, perform the following:
1. Click the **Frameworks Menu** and navigate to **General Ledger > Transaction Processing > Journal Entry** from the navigation tree.
2. Click **Find** to view all the current **Journal Entries** in draft.
# Navigating the Screen
Once you have opened up the** Journal Entry** screen, you will be able to view entries made, and then you can edit them.
There are 2 sections to the Journal Entry screen:
1. The **Search **options
2. The **Results **Grid
## 1. The Search Options
### 1. Refine your search
You can refine your search using the following search criteria:
- The number the **Journal** was Given
- The **Owner **of the journal entry. This will be the user ID for who created the journal.
- The **Date From **and **To **for the General Ledger period that the journal will be posted to.
- The **Narration **applied to the journal entry.
- **Show Posted **or **Standing **journal entries by enabling the checkboxes.
Click **Find** once your search criteria has been entered to update the results grid.
### 2. Create a journal entry
Click **New** to open the **Journal Entry Header Maintenance **window and create a new journal entry.
For more information about the Journal Entry Header Maintenance window, click here.
| **Field** | **Description** |
| --- | --- |
| **Narration** | In the **Narration** field, enter a description to help identify the purpose of this journal when enquiring on the accounts in the future. |
| **Date** | Displays the **Date** that will determines the General Ledger period which the journal will be posted to.
> ℹ️ This defaults to todays date when creating a new journal entry. |
| **Accrual** | Enable the **Accrual** checkbox if you want Frameworks to automatically reverse the entry in the following month. For those with Multiple Company access, inter-company accruals are not allowed. |
| **Standing Journal** | Enable the **Standing Journal** checkbox if you wish to make this journal a **standing** or **template** journal.
> ℹ️ It cannot be posted, but can be re-used via the **Copy** button for recurring journals. it does not need to have a journal date entered. |
## 2. Results Grid
The **Results** grid displays information related to your search results. From here you can:
### 1. Open a Journal Entry
Click the **Journal **number hyperlink to display the journal's details.
> ✅ Refer to the [Journal Entry Maintenance ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28401446) User Manual or [Maintaining a Journal Entry](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30522232) for more information.
### 2. View Basic Information about the Journal Entries
From the results grid you will be able to quickly view information related to the journal entries.
For more information about the Results Grid, click here.
| **Field** | **Description** |
| --- | --- |
| **Journal** | Displays the Journal Entry number. Click the **Journal **hyperlink to open the [Journal Entry Maintenance ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28401446) screen. |
| **Narration** | Displays the Narration given to the journal entry to help identify the purpose of the journal, helping the future enquiry of the accounts. |
| **Status** | Show the status of the journal entry (**Draft** or **Posted**). |
| **Owner** | Displays the User ID who was logged in upon saving the Journal Entry. |
| **Journal Date** | Displays the date the journal will be posted to. |
| **Debits** | Displayed the total of the amount debited to the journal. |
| **Credits** | Displayed the total of the amount credited to the journal. |
| **Accrual** | If the journal entry is an accrual entry the checkbox will be enabled > Macro (inline-media-image) |
| **Standing** | If the journal entry is a standing entry the checkbox will be enabled > Macro (inline-media-image) |
| **Date** and** Time Updated** | Displays the date and time the journal entry was last updated. |
| **Period** | Displays the general ledger period the journal entry will be posted to.
> ℹ️ The Period number is made up of month and year, for example March 2022 would be 322. |
> ✅ Refer to [Advanced Grid Features](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30509842) for additional information.
### 3. Copy a Journal Entry
Click the **Copy** icon on the far right of your desired journal entry to copy its contents into a new journal entry.
# Additional Information
> ✅ Refer to the [Journal Entry Maintenance ](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28401446) User Manual for more information.
> ✅
> ✅ Refer to [Create and Post a Journal Entry](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30510416) for more information.
> ✅
> ✅ Refer to [Importing Journals](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30515882) for more information.
Related System Settings - Flags/Numeric
The below system settings may be used to customise the functionality of your Frameworks instance.
| **System Settings - Flags** | **Flag Purpose** |
| --- | --- |
| **FWJourPnt** | Default for Printing a Journal |
| **System Setting - Numeric** | **Setting Purpose** |
| --- | --- |
| **FWGlWrnDays** | Provide warning on GL journal invoices dated outside the number of days |
> ✅ Refer to the [General Ledger Related System Settings](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28408790) Administrator Guide for more information.