---
title: "Configuring the Purchasing Expenses Module"
canonical: "https://kb.myframeworks.com.au/space/FRAM/28384728/Configuring%20the%20Purchasing%20Expenses%20Module"
format: markdown
---
> Macro (excerpt)
> 
> How do I setup expense purchasing.

# <span style="color: #172b4d">Overview</span>

<span style="color: #333333">Before the purchasing expenses functionality can be used, the following system administration activities must be completed.</span>

> ⚠️ **Important**: Only users with the appropriate security access are able to make changes to the below settings. Contact [Support](https://kb.myframeworks.com.au/page/support) for any assistance.

# <span style="color: #333333">Frameworks Activities</span>

<span style="color: #333333">Ensure the following activities are added to user security:</span>

- <span style="color: #333333">purchaseExpenseView</span>

# Chart of Accounts

Only General Ledger (GL) Accounts which are **Purchasing GL Accounts **are able to be used within <span style="color: #333333">an Expense Purchase Order. </span>

## Purchasing GL Accounts

To define a Purchasing GL Accounts, perform the following:

1. Click **Frameworks **then Navigate to **General Ledger > Maintenance > Chart of Accounts **from the navigation tree.
2. Search for the GL account you want to define as a purchasing GL account
3. Under the account details tick **Can be Purchased**

> ⚠️ Only Accounts with no **Control Account Type** can be marked as purchasable.

> ✅ Refer to [Creating a new Chart Of Accounts](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30510074) or [Maintaining a Chart Of Accounts](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30509760) for more information

# User Configuration

## Expense Purchase Limit

Individual Users can be configured with an **Expense Purchase Limit.** This limits a user to only be able to **Approve** a purchasing expense up to the value defined here. <span style="color: #333333">To set this up navigate to </span>**System Administration > System Tables > User Maintenance **and under the **Purchasing & Receipting **section enter the maximum GST Inclusive amount the user can approve.

> ℹ️ The **Expense Purchase Limit **also affect the printing of expense purchase orders. If the expense purchase order is exceeding the expense purchase limit the user will not be able to print the expense purchase order.

## Full G/L Access

If the user requires the ability to apply a GL Account to an expense purchase which is not the branch defined in the header **Full G/L Access **needs to be ticked. To set up <span style="color: #333333">navigate to </span>**System Administration > System Tables > User Maintenance **and under the **General Ledger **section tick **Full G/L Access. **Otherwise <span style="color: #172b4d">only Purchasing GL Accounts defined for the Header Branch can be used.</span>

> ✅ Refer to the [User Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28378032) User Manual for more information on a user's configuration.

# Additional Information

> ✅ Refer to the [Purchasing Expenses](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28384688) User Manual from more information about the dashboard and maintenance screens.