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title: "About Accounts Payable"
canonical: "https://kb.myframeworks.com.au/space/FRAM/28384424/About%20Accounts%20Payable"
format: markdown
---
# Overview

The **Accounts Payable (AP) module** offers comprehensive management and control over your supplier relationships.

- **Streamline Supplier Management**: Effortlessly manage all interactions with suppliers and creditors, keeping records accurate and up to date.
- **Detailed Transaction Insights**: Instantly drill down from supplier account totals to individual transaction line items for complete visibility.
- **Seamless Integration**: Fully integrated with the General Ledger and closely tied to the Purchasing & Receipting module for efficient handling of stock purchases.
- **Enhanced Efficiency**: Reduce costs and improve workflows by maintaining up-to-date supplier records, including credit availability, preferred payment methods, and contact information.
- **Data for Decision-Making**: Access key summary and activity data to facilitate detailed analysis and reporting.
- **Flexible Payment Selection**: Choose invoices to pay by applying customised payment criteria.
- **Multi-Company Payment Handling: **Easily add invoices from multiple companies to a single payment batch.
- **Accurate Payment Cancellation: **Quickly undo all GL entries when cancelling payments with multiple companies. This keeps rebates, GST, discounts, and inter-company accounts correct for each company, ensuring your ledgers stay accurate.

This module is designed to improve operational efficiency while providing the tools to effectively manage your supplier accounts.

## About Suppliers

Suppliers are companies who provide you with either stock to on-sell to your own customers or goods and services to use within your own business. The main difference between these two types is not so much in their setup but rather in their use.

- **For suppliers who provide stock (stock invoices),** you generally go through the processes of raising a Purchase Order for the stock, receipting the stock at goods-inward, and then validating the supplier's invoice against the stock receipted. The payment can then be automatically selected in line with the payment terms and flagged for payment via cheque or direct credit. Refer to [Stock Receipting ](https://kb.myframeworks.com.au/space/FRAM/520093697/Stock+Receipting)and/or Purchase Invoicing<span style="color: #333333"> </span>to enter stock invoice/s, then refer to [Payment Selection Batches ](https://kb.myframeworks.com.au/space/FRAM/588546170/Payment+Selection+Batches)to schedule the payment/s.
- **For suppliers who supply your business with services or consumable items (expense invoices),** these invoices are processed via [Expense Invoice Entry](https://kb.myframeworks.com.au/space/FRAM/588480799/Expense+Invoice+Entry). Refer to [Payment Selection Batches ](https://kb.myframeworks.com.au/space/FRAM/588546170/Payment+Selection+Batches)to schedule the payment.

## Supplier Invoice Processing and Payment Workflow

The flow of Payables transactions include:

- **Invoice Verification**:
  - Ensure the supplier invoice matches the goods receipted into stock.
  - Confirm the invoice total aligns with expectations.
- **Invoice Entry**:
  - Enter expense invoices into the Frameworks Payables module.
  - Record stock invoices in the Purchasing & Receipting module.
- **Payment Selection**:
  - Select invoices for payment using *Payment Selection Batches*.
- **Cheque Number Allocation**:
  - Assign cheque numbers via the *Cheque Number Allocation* process.
- **Payment Processing**:
  - Print cheques for payment.
  - Generate the *Payables Terminology File* for direct credit payments.