---
title: "Supplier Transaction Enquiry Dashboard - Field Definitions"
canonical: "https://kb.myframeworks.com.au/space/FRAM/28382602/Supplier%20Transaction%20Enquiry%20Dashboard%20-%20Field%20Definitions"
format: markdown
---
The **Supplier Transaction Enquiry** dashboard allows you to search for supplier transactions and view summary information for purchase orders, stock receipts, closed orders and purchasing expenses. From the dashboard, click an **Order Number** hyperlink to open the **Supplier Transaction Enquiry** screen and view detailed transaction information.

## Screen Access

From the **Frameworks Menu**, navigate to **Payables > Enquiries > Supplier Transaction Enquiry**.

## Screen Structure

![image-20260311-054516.png](media://8ea68b8b-4ab6-4cad-bdcc-7ee59c0ffed3)

The **Supplier Transaction Enquiry** dashboard is organised into three main sections:

1. **Search** - Basic and advanced search options for locating supplier transactions.
2. **Results** - Grid displaying transactions matching the search criteria.
3. **Recently Selected** - Quick access panel showing recently viewed transactions.

The breadcrumb menu at the top of the screen displays "Search". When you open a transaction, the breadcrumb updates to "Search \ Supplier Transaction Enquiry". Click **Search** in the breadcrumb menu to return to the dashboard from the transaction enquiry screen.

---

## Search

The **Search** section provides two search modes: a basic search with common fields, and an advanced search with additional filtering options. Click the **Search** or **Advanced Search Criteria** heading to expand or collapse each search mode.

## Search - Basic Search

![image-20260311-054637.png](media://0987046c-9cd3-464d-ae4d-006e688ba187)

The basic search fields are displayed by default when the dashboard is opened.

### Supplier ID

The **Supplier ID** field filters the search results to transactions for a specific supplier. Enter a supplier code, name or partial name, or click the **Search** icon to open the **Supplier Finder** window. Leave the **Supplier ID** field blank to search across all suppliers.

**Action:** Click the **Search** icon to open the **Supplier Finder** window.

**Format:** Text (alphanumeric search) | **Required:** No | **Editable:** Yes

### Order Number

The **Order Number** field filters the search results to a specific purchase order number. Enter the order number to locate transactions associated with a particular purchase order.

**Format:** Numeric | **Required:** No | **Editable:** Yes

### Docket Number

The **Docket Number** field filters the search results to transactions associated with a specific delivery docket number.

**Format:** Text (alphanumeric) | **Required:** No | **Editable:** Yes

### Invoice Number

The **Invoice Number** field filters the search results by invoice number or creditor reference. Enter either the **supplier's invoice number** or the **creditor reference** (imported from M10 e-invoice files) to locate matching transactions. The search checks both values and returns results where either matches.

**Format:** Text (alphanumeric) | **Required:** No | **Editable:** Yes

### Expense Orders

The **Expense Orders** checkbox filters the search results to include or exclude purchasing expense transactions. When the **Expense Orders** checkbox is enabled, only purchasing expense transactions are displayed. When disabled, all transaction types are displayed.

**Format:** Checkbox | **Default:** Disabled | **Editable:** Yes

### Find

The **Find** button executes the search using the criteria entered in the basic or advanced search fields. Click **Find** to populate the Results grid with matching transactions.

**Action:** Click **Find** to search for transactions matching the entered criteria.

## Search - Advanced Search Criteria

![image-20260311-054708.png](media://975ee536-553a-4a18-bd94-cb44ffb217d6)

Click the **Advanced Search Criteria** heading to expand the advanced search options. The advanced search provides additional filtering fields for narrowing results by order range, supplier and product.

### From Order

The **From Order** field sets the start of the order number range for the search. Use the **From Order** and **To** fields together to search for transactions within a specific order number range.

**Format:** Numeric | **Required:** No | **Editable:** Yes

### To

The **To** field sets the end of the order number range for the search. Use the **From Order** and **To** fields together to search for transactions within a specific order number range.

**Format:** Numeric | **Required:** No | **Editable:** Yes

### Supplier ID (Advanced)

The **Supplier ID** field in the advanced search filters results to a specific supplier. Enter a supplier code or click the **Search** icon to open the **Supplier Finder** window.

**Action:** Click the **Search** icon to open the **Supplier Finder** window.

**Format:** Text (alphanumeric search) | **Required:** No | **Editable:** Yes

### Product ID

The **Product ID** field filters the search results to transactions containing a specific product. Enter a product code or click the **Search** icon to open the **Product Finder** window.

**Action:** Click the **Search** icon to open the **Product Finder** window.

**Format:** Text (alphanumeric search) | **Required:** No | **Editable:** Yes

### PO Expense

The **PO Expense** checkbox in the advanced search filters the results to show only purchasing expense transactions. When the **PO Expense** checkbox is enabled, only purchasing expense transactions are displayed. When disabled, all transaction types are displayed.

**Format:** Checkbox | **Default:** Disabled | **Editable:** Yes

---

## Results

![image-20260311-055139.png](media://7ee5b06f-ab50-4e92-8613-762f6938cedd)

The **Results** grid displays supplier transactions matching the search criteria, ordered from newest to oldest. Click an **Order Number** hyperlink to open the **Supplier Transaction Enquiry** screen for the selected transaction.

### Order Number

The **Order Number** column displays the purchase order or transaction number as a hyperlink. Click the **Order Number** hyperlink to open the **Supplier Transaction Enquiry** screen where you can view order details, product lines, receipts, invoices and diary notes for the selected transaction.

**Action:** Click the **Order Number** hyperlink to open the Supplier Transaction Enquiry screen.

**Format:** Numeric (hyperlink) | **Editable:** No (display only)

### B/O

The **B/O** column displays the back order indicator. A value in the **B/O** column indicates that the transaction has back ordered lines.

**Format:** Numeric | **Editable:** No (display only)

### Supplier ID

The **Supplier ID** column displays the supplier code associated with the transaction.

**Format:** Text (supplier code) | **Editable:** No (display only)

### Supplier Name

The **Supplier Name** column displays the name of the supplier.

**Format:** Text | **Editable:** No (display only)

### Branch

The **Branch** column displays the branch code where the purchase order was raised.

**Format:** Numeric (branch code) | **Editable:** No (display only)

### Ordered by

The **Ordered by** column displays the user ID of the person who raised the purchase order.

**Format:** Text (user ID) | **Editable:** No (display only)

### Date Ordered

The **Date Ordered** column displays the date the purchase order was raised.

**Format:** Date (DD/MM/YYYY) | **Editable:** No (display only)

### Date Required

The **Date Required** column displays the date the goods are required to be delivered.

**Format:** Date (DD/MM/YYYY) | **Editable:** No (display only)

### Transaction Type

The **Transaction Type** column displays the type of supplier transaction. Transaction types include: **Purchase Order** (open order awaiting receipt), **Closed Order** (completed or closed purchase order), **Stock Receipt** (goods received against a purchase order), **Stock Return** (goods returned to supplier), **Purchasing Expense** and **Closed Expense** (expense purchase orders) and **Voided Order** (cancelled purchase order).

**Format:** Text | **Editable:** No (display only)

### Ext. Tran. Reference

The **Ext. Tran. Reference** column displays any external transaction reference associated with the purchase order, such as a supplier confirmation number or external system reference.

**Format:** Text | **Editable:** No (display only)

### Invoice Number

The **Invoice Number** column displays the invoice number associated with the transaction, if applicable. The **Invoice Number** column is populated when a supplier invoice has been linked to the transaction.

**Format:** Text | **Editable:** No (display only)

### Docket Number

The **Docket Number** column displays the delivery docket number associated with the transaction, if applicable.

**Format:** Text | **Editable:** No (display only)

### Original Order

The **Original Order** column displays the original purchase order number if the transaction is a delivery or back order against a previous order.

**Format:** Numeric | **Editable:** No (display only)

### Receipt Value

The **Receipt Value** column displays the total value of stock receipted against the transaction. A value of 0.00 indicates no stock has been receipted, or the transaction is a purchase order that has not yet been received.

**Format:** Currency (two decimal places) | **Editable:** No (display only)

---

## Recently Selected

![image-20260311-055218.png](media://50dba1f1-198f-467d-b188-c637bc55d249)

The **Recently Selected** panel on the right-hand side of the dashboard displays hyperlinks to recently viewed supplier transactions. Click a transaction hyperlink to open the **Supplier Transaction Enquiry** screen for that transaction without needing to search again.

> ✅ ## Related Information
> ✅ 
> ✅ - [Supplier Transaction Enquiry Screen](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/566755331) - Field Definitions
> ✅ - [Supplier Dashboard](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28397304)
> ✅ - [Stock Invoice Approval Screen](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28385042) - Field Definitions
> ✅ - [Purchase Orders](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28384572)

### System Settings Reference

| Setting | Type | Description |
| --- | --- | --- |
| [FWBrSecurityEnh](https://sterlandsupport.atlassian.net/wiki/spaces/FSS/pages/13198721) | Flag | Controls enhanced branch security. When enabled, restricts the transactions visible to users based on their branch access permissions. |