--- title: "Stock Receipting Maintenance (2)" canonical: "https://kb.myframeworks.com.au/space/FRAM/28382406/Stock%20Receipting%20Maintenance%20(2)" format: markdown --- Overview The Stock Receipting  maintenance screen allows you to received stock from a Supplier or process a request for a Stock Return. Accessing the Stock Receipting Maintenance Screen To access the Stock Receipting  maintenance , perform the following: Click on    and navigate to   Purchasing & Receipting > Transaction Processing >   Stock Receipting  from the navigation tree. Click  to view all the unprocessed purchase orders and stock returns. The Branch field defaults to the current session branch. Click on the relevant  Order  hyperlink to receipt or process the order Navigating the  Stock Receipting Maintenance Screen Once you have opened the Stock Receipting  maintenance screen  you can  view, maintain and   There are 2 main sections, broken down into 5 components, for the Stock Receipting maintenance screen: At the top of the screen the header details are displayed as well as the receipt maintenance options, print options and the supplier invoice details .  Below this displays the stock details  of the stock being receipted or returned. The Header Details The header details section displays basic information related to the order, this includes the: The  Suppliers Number  and  Name The Currency Code for the order Any shipping  Instructions and  Comments The  Order Number is displayed in the Tab for the screen.  The Goods Receipting Options  The goods receipting options   section allows you enter the Docket Number and Receipt Date  for goods received and to receipt all the stock, once it has been checked. More about the information the Goods Receipting options Field  Description Docket Number Enter the docket number to assign to this receipt. This field is mandatory. Receipt Date Enter the receipting date. This field will defaults to todays date. Click to select the correct date. This field is mandatory. Receipt Location Enter the  Product Location where all the s tock, on the transaction, will be receipted into. Click  to open the  Location Finder window. This field will be empty by default. Requires the LOC Feature Code  and Stock by Location,  in  Branch Maintenance , to be enabled. Accept Backorders Enable or disable  depending if you wish to have any un-receipted items go to a backorder for later receipting. Raise Return Enable to raise a Credit Claim against a Purchase Order. When the receipt is posted, there will be a popup with the credit claim details that contains the lines on the receipt. You can't claim more than what was receipted in total for each line. This will automatically create a new stock return purchase order that will be pre-populated with the selected lines and quantities. Click the button to confirm you have received the stock and to post movements to the correct account, defined by the product group gains/losses account. Click the button if all the product lines are to be fully receipted and the remaining QTY Ordered not already received will populate in the Received This Delivery  column. Tally and Pack product are NOT able to be received in this way. See below. Click the  button to open the the  PO Receipting Rapid Entry  window. This allows you to quickly scan and enter products into the order being receipted.  Refer to the  Rapid Entry Stock Receipting section in Receipting Stock for more information. If performing an inter branch linked transfer, there may be a message displayed on the screen " Linked branch transfer SO nnnnnnn has not yet been invoiced by the supplying branch ". Refer to FAQ How do I stop the " How do I stop the "Linked branch transfer SO nnnnnnn has not yet been invoiced by the supplying branch" message appearing? " message appearing? Print Options The Print Options section allows you to select what is required to be printed at the completion of receipting goods (clicking  ). Enable    Receipt Labels  to print  receipt labels   at completion of stock receipting. Click  to Use the Print Finder to select a different printer other than the default printer. Enable    Product Labels  to print product labels   at completion of stock receipting. Click  to Use the Print Finder to select a different printer other than the default printer. Enable    Print  Report  to print the stock receipt report  (unpriced) at completion of stock receipting. Click  to Use the Print Finder to select a different printer other than the default printer. Enable   Print Pack Labels  to print pack labels at the completion of stock receipting. Click  to Use the Print Finder to select a different printer other than the default printer. Enable    Put Away  to print a put away docket at the completion of stock receipting. Click  to Use the Print Finder to select a different printer other than the default printer. If the  FWNumLabel   system setting flag has been enabled, customer labels can be printed for  products with linked Sales Orders, when the Purchase Order  is receipted in Frameworks. The  Receipt Labels print option is only available Create Linked Purchase Orders from a Sales Order . The Print Pack Labels option is only available if the stock receipt has a timber pack available.   If the  FWPutAwayDktDef  system setting flag is enabled,  Put Away will be enabled by default. A put away docket can be used to keep track of products that have been put away and their locations. Supplier Invoice Detail  If provided at the time of stock receipting you are able to enter the Invoice Details of  Invoice Number, Invoice Date, Invoice Amount, GST/Tax amount a nd the Total amount. Stock Details  The  Stock Details section displays a list of the stock details from the selected supplier's purchase order or stock return. Here you can  enter the received quantities.  Click the  button to add products to the stock receipt that were NOT on the original order.  Be cautious of this as the product may have been supplied for another purchase order. To Receipt  Tally  products or timber  Pack you will need to click the  or   button to open their maintenance window. Refer to  Receiving Tally Products and  Receiving Timber Packs for additional information on receipting these products. Colour Guide Colour Reason The quantity received is MORE than the quantity ordered. It  is not unreasonable for a supplier to send more than what was ordered. It is best to receipt the entire quantity and then process a Stock Return request for the oversupply if any of the goods are being returned. The product line has been added to the stock receipt and is NOT on the original order. Be cautious of this as the product may have been supplied for another purchase order. The product line for this purchase order is linked to a sales order.  More information about the Stock Details Field Description Line Displays the line number for the product from the order. This is automatically generated for newly added products. Product ID Displays the product Id from the order. When adding a products you can enter or search for the Product ID of the goods. You can also enter the barcode or alternate code and it will return the product ID Description Displays the product description for the entered goods. For tally products the quantity/length will be displayed below the description. Location Displays the Location the product will be receipted into. If the Receipt Location  has been defined in the header the product lines will be defined this location as they are marked as received. If the Receipt Location  has NOT been defined in the header the product will be receipted into the products primary location. Click  to open the Location Finder window to change the receipt location as required. Requires the LOC Feature Code  and Stock by Location,  in  Branch Maintenance , to be enabled. Catalog No  If applicable, the supplier catalogue number will display, once the product ID for the goods is entered. UOM Displays the unit of measure of the ordered product, or you can enter the required unit of measure. QTY Ordered Displays the quantity ordered based on the information provided when entering your purchase order. Received To Date Displays the quantity of goods received to date. This will be updated as the received goods are entered. Received This Deliv. Enter the  quantity of goods received on the delivery. Unit Cost D isplays the cost per unit of the goods. The Purchasing and Receipting Related System Settings   PurUOMCst overrides the view levels settings for viewing the  Unit Cost. Receipt Value D isplays the total values of received goods to date. Qty Invoiced Displays the quantity invoiced from the related imported invoice. Refer to  Scheduled Tasks (Payables) for more information. Cost Invoiced Displays the  the cost per unit of the goods invoiced from the related imported invoice. Refer to  Scheduled Tasks (Payables) for more information. Linked S/O Displays the sales order number (highlighted in   green   in the example above) linked to this purchase order. Click on the hyperlink to view the sales order. # Prod. Labels Displays the number of product labels to be printed once the goods have been receipted. Additional Information Refer to the  Stock Receipting Dashboard for additional information.  Refer to the  Purchasing and Receipting Operator Guides for additional informaion. User Maintenance Access Costs - Receipting: Enabling  this option in User Maintenance  allows users to access the Unit Cost field when receipting a Purchase Order. Users can change the Unit Cost in the Purchase Order Maintenance screen no matter the flag setting.  The below system settings may be used to customise the functionality of your Frameworks instance. System Settings - Flags Flag Purpose FWReceiptInvCap Capture invoice details at goods inwards FWReceiptInvMan Enforce invoice capture at goods inwards FWReceiptInvVal Validate and approve invoices at goods inwards FWReceiptInvVal2  Leave invoices with unmatched amounts for further checking, validation and approval Invrcpdate Allow stock receipts to be back dated Invrcptrep Default for stock receipt report at goods inwards InvRctKDA Disassemble non-stocked Kits at Receipt RcptPrdLbl Print Product Labels in Stock Receipting PurRecptIndv Enter each product individually default value PurUOMCst Display the UOM cost in receipt details screen System Setting - Numeric Setting Purpose FWNumLabel Number of Receipt Label to Print per Product Refer to the  Purchasing and Receipting Related System Settings for more information.