---
title: "Debtor Monthly Summary Report"
canonical: "https://kb.myframeworks.com.au/space/FRAM/107610138/Debtor%20Monthly%20Summary%20Report"
format: markdown
---
# Overview

The **Debtor Monthly Summary Report **allows you to provide a detailed summary of your debtors’ account activity for a selected company and period. You can use this report to check invoices, payments, adjustments, and balances, helping you reconcile your accounts receivable each month. You can filter by customer type and choose between summary or detailed output, with results available in XML format for easy review or reconciliation.

# Accessing the Debtor Monthly Summary Report

There are two ways to access the **Debtor Monthly Summary Report**:

1. Click the **Frameworks Menu** and navigate to **Receivables > Utilities & Scheduled Tasks > Debtor Monthly Summary Report** from the navigation tree; **or**
2. Click the **Frameworks Menu** and enter **Debtor Monthly Summary Report** into the **Search Box**.

![image-20250923-082129.png](media://a98e3c6a-813b-4249-9549-7460fa5e9614)

# Generating a Debtor Monthly Summary Report

1. On the **Report Criteria** tab, define the following parameters:

- **Company**: Select the company for which you want to generate the report. Only one company can be selected per report run.

> ℹ️ The report will use the current Accounts Receivable (AR) period as maintained in company settings.

- **Customer Type: **Select** **the customer type to filter the report results.
- **Details: **Enable this checkbox to* *include detailed transaction information in the report output. If disabled, only summary totals are provided.

<details>
<summary>Summary Output vs. Detailed Output</summary>

- **Summary Output:** Provides high-level totals for each customer, such as opening balances, invoices, payments, discounts, adjustments, and closing balances, without individual transaction details—ideal for quick reconciliation and overview.
- **Detailed Output:** Offers a full breakdown of all transactions by customer and date, including invoice numbers, references, and sub-totals—useful for detailed auditing and tracking specific entries.
</details>

- **Period End: **Displays the company's AR period end date automatically; it cannot be changed.
- **Printer: **Specify the printer or output destination for the report.

3. Go to the **Schedule** tab and set the following:
  - Set the required import schedule parameters (e.g., once only, daily, weekly).
  - Select a task notification option to **Send a Notification **or **Send an Email**.
4. Click **Submit** to run the scheduled report.

> ✅ **Tip:** It is recommended to schedule the report to run after the end of the trading month to ensure all transactions are included.

5. The **Output** tab displays the results of the completed report. You can:
  - View the generated report directly in Frameworks.
  - Download the report in your preferred format (PDF, Excel).
  - Access previously generated reports from the **Task Scheduler Queue**.

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# Additional Information

> ✅ Refer to [Debtor Dashboard](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28413370) for more details on debtor management.
> ✅ 
> ✅ Refer to [https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402256](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28402256)  for information on scheduling and managing reports