--- title: "Purchase Cost Maintenance" canonical: "https://kb.myframeworks.com.au/space/FRAM/104693762/Purchase%20Cost%20Maintenance" format: markdown --- # Overview The **Purchase Cost Maintenance** screen allows you to maintain a master list of purchasing added cost codes and their associated general ledger account codes by branch. These cost codes are used to automatically apply additional costs such as freight, minimum order charges, and restocking fees to purchase transactions. The system uses these codes to create miscellaneous products for reporting and printing purposes, and to ensure proper general ledger tracking of purchasing costs. # Accessing Purchase Cost Maintenance To access the **Purchase Cost Maintenance** screen, perform the following: 1. Click **Frameworks** and navigate to **Purchasing & Receipting > Maintenance > Purchase Cost Maintenance** from the navigation tree. ![image-20250923-001830.png](media://4ae781d0-0e60-4b6a-b812-56e44dacad4b) # Navigating Purchase Cost Maintenance The Purchase Cost Maintenance screen is made up of 3 main sections: > Macro (toc) ## 1. The Search and Results Section The Search Options section allows you to locate existing purchase cost codes within the system. This section contains search criteria fields that help filter the results displayed in the grid below. - **Purchase Cost ID: **Enter the unique identifier of the cost code to search for specific purchase cost records. Leave blank to display all purchase cost codes - **Description: **Enter a description or partial description to search for purchase cost codes by their descriptive text. This field helps locate cost codes when you know the purpose but not the exact code. Click **Find** to execute the search using the criteria entered in the search fields above. The results grid will refresh to display only purchase cost codes matching your search criteria. The **Results Grid** below displays all purchase cost codes that match your search criteria. Click on the **Purchase Cost ID **hyperlink to display the related purchase cost details to the right. --- ## 2. The Purchase Cost Details Section The **Purchase Cost Details **section is located on the right side of the screen and displays detailed information for the purchase cost code selected in the left section. - **Branch: **Displays the **Branch ID **where this purchase cost code is applicable. The Frameworks maintains separate cost codes for each branch to allow for different general ledger account configurations. - **Branch Name: **Displays the descriptive name of the branch associated with the purchase cost code. This field provides additional context to help identify the correct branch when multiple branches exist. - **Clearing Account: **Displays the general ledger account code that will be used as the clearing account for this purchase cost type. This account is credited when the additional cost is applied to purchase transactions. - To edit, click into the **Clearing Account** field and enter the GL Account number. Click the **search **icon to open the **GL Account Finder **window. --- ## 3. The Command Buttons Section The Command Buttons section provides options to maintain purchase cost records and manage the screen display. > ⚠️ **Purchase Supervisor** authority required to create, edit, or delete purchase cost codes - Click **New** to create a new purchase cost code. This allow you to define a new **Purchase Cost ID** and **Description** at the top of the Purchase Cost Details section and enter associated general ledger clearing account. This process automatically creates a miscellaneous product if code doesn't exist in product master list. - Click **Edit** to modify the selected purchase cost code. This allows you to update the description and clearing account information for existing cost codes. Any changes will only affect future purchase transactions using this cost code. - Click **Delete** to remove the selected purchase cost code from the system. The system validates that the cost code is not currently in use before allowing deletion. You cannot delete cost codes associated with open/unreceipted purchase orders - Click **Close** to exit the Purchase Cost Maintenance screen and return to the previous screen or dashboard. --- # Additional Information > ✅ Refer to the [https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/72744978](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/72744978) guide for more information. > ✅ > ✅ Refer to [https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/104759302](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/104759302) for more information about configuring automatic cost application rules.
Related System Settings Refer to [System Settings - General](https://sterlandsupport.atlassian.net/wiki/spaces/FSS/pages/13201172) for more information about the [https://sterlandsupport.atlassian.net/wiki/spaces/FSS/pages/107741186](https://sterlandsupport.atlassian.net/wiki/spaces/FSS/pages/107741186) setting that controls the default product group for automatically created miscellaneous products.