---
title: "Selecting Invoices for Payment"
canonical: "https://kb.myframeworks.com.au/space/CO/30530296/Selecting%20Invoices%20for%20Payment"
format: markdown
---
To automatically select supplier invoices for payment so they are included in the next cheque or direct debit payment run, from the home **Dashboard** perform the following:
1. Click the **Frameworks Menu** and navigate to **Payables > Transaction Processing > Payment Selection Batches **from the navigation tree.
2. In the details section, click **New** to create a new Payments Batch.
3. Enter a **Description** and the **Payment Date,** then click the **Save** button.
> ℹ️ Click **Delete** to delete batches that do not currently contain any invoices to pay.
> ✅ Refer to [How To Process Payment Selection Batches](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28396048) for more information about the payment batch details
4. Click the **Add Invoices** button. The **Payment Selection Invoice Finder** screen is displayed.
For more information about the Payment Selection Invoice Finder, click here.
> ℹ️ The held status set on Invoice Maintenance will now make the held amount equal to the transaction value. Any invoices on hold that are added to a batch will not have an Amount to Pay and will be removed from the batch once processed and made available for subsequent batches.
| Field | Description |
| --- | --- |
| **Supplier From/To** | If applicable, type the appropriate Supplier range to filter your invoice search criteria. Click the **Finder icon** to open the **Supplier Finder **window |
| **Branch** | Select a **Branch** from the drop-down menu, or select "All Branches" to search for invoices across all branches. |
| **Supplier Group** | If applicable, type the appropriate Supplier Group to filter your invoice search criteria. Click the **Finder icon** to open the **Supplier Group Finder **window
> ✅ Refer to [System - Supplier Groups](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28392086) for more information. |
| **Due Date** | Enter the due date to select all invoices due to be paid up to that date. Click the **Date Picker **icon to select a date. |
| **Invoice Number** | Enter part or all of an invoice number to find matching invoices. If **APPaymentsMultiCo** flag is enabled, results will include invoices from all companies; otherwise, only the current company is searched.
> ℹ️ When the **APPaymentsMultiCo** flag is enabled, you can add invoices from multiple companies to a single payment batch. |
5. Click **Find** to display all Supplier invoices. The invoices are grouped by Supplier.
6. Select the Supplier invoices for payment.
1. To select an entire Supplier's invoices due for payment (within the range defined in step 4) tick the check box beside the **Select All**, then click **Use**. This will select all invoices for the nominated Supplier for payment.
OR
b. Click the plus **+** sign to open the Supplier's invoices, then tick the appropriate invoices for payment. Once complete, click **Use**.
7. Once the required invoice/s are selected, click **Save** to save the batch.
8. Review the batch for accuracy, then select **Finalised** from the **Status** field when complete.
9. Click the **Edit Invoices** button to edit and/or delete invoices that have been added to the batch.
> ⚠️ **Known issue**: Within the Edit Invoices popup, If ALL invoices within the batch are deselected at one time, they will not be removed as expected. The workaround for this is to either:
> ⚠️
> ⚠️ 1. Deselect all except one in the edit invoice popup and then deselect the remaining supplier in the payment selection grid
> ⚠️ OR
> ⚠️ 2. Deselect all suppliers individually in the payment selection grid
# Processing supplier payments imported via the Supplier Statement Reconciliation
1. From the payment selection batches screen click on the **Import Supplier Statement **button on the top right of the screen.
2. Click **Find** to display a list of all un-reconciled transactions as per the [Supplier Statement Reconciliation Processes](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30515858) dashboard.
3. Select the invoices you wish to process then click **Use**.
4. The invoices are now added to the Payment Batch.
> ℹ️ Unreconciled statements cannot be entered into a Payment Selection Batch. Click **Unreconciled Statements **to view a list of these.
# Processing Payment Batch
1. Select **Approved** from the **Status** field, then type your **User ID** in the **Approved By** field to indicate your approval.
> ⚠️ **Approved By** is a mandatory field to be completed prior to processing payments.
2. Click the **Process Payment** button to pay the selected invoices for the batch you have just approved.
> ℹ️ The **Process Payment** button will only be selectable (from grey to green colour) once the **Status **has been updated to **Approved **and the **Approve By** user is added.
3. The **AP Payment Post Main** window is displayed regardless of if the Supplier's in the batch are paid via Direct Credit or Cheque.
For more information about the AP Payment Post Main, click here.
4. Once complete, click **Select Print Options** for the remittance details to be printed, emailed, faxed or blasted.
> ✅ Refer to [Batch Printing and Emailing Supplier Remittance Advice](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30529336) for further information.
5. One complete, click **Go** to finalise completion and creation of the [Payables Terminology#aba](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28377474/Payables+Terminology#ABA) file and/or creation of cheque payments. This new batch will have a status of **Submitted.**
> ℹ️ A message will appear in notifications if the bank file fails to create because the directory does not exist or there are permission issues with the directory.
6. A background task will then automatically run which completes every few minutes. This generates the [Payables Terminology#aba](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28377474/Payables+Terminology#ABA) file and/or cheque payments.
> ℹ️ Under the **Notifications** section, on the Home screen, you will be notified **AP Payment Post: Download file available.**
7. For Supplier's being paid via cheque, once the background task has completed you are able to allocate the cheque numbers. The batch cheque payments are listed for any Suppliers defined as being paid via cheque. Refer to [Cheque Number Allocation](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28404052) to select the Supplier and add the relevant cheque number to be used for payment.
8. For direct credit payments, logon to your online banking and select the relevant payment import option, then browse to the required ABA file for import (as per your existing company processes). The file will be imported and the selected Suppliers will be displayed, along with the amounts/account details to be paid. Confirm payment, and the suppliers will then be paid as required.
> ℹ️ GL movements for direct credit payments will now be divided up per supplier in every account other than the bank account to aid in reconciliation via the GL Dashboard. Narration on these entries will be, for example 'Direct Credit Payment - {Suppliercode}'.
---
# Additional Information
> ✅ **Next**: [Batch Printing and Emailing Supplier Remittance Advice](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30529336)
> ✅
> ✅ Refer to the [How To Process Payment Selection Batches](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28396048) for more information.
Related System Settings
| System Settings - Numeric | Setting Purpose |
| --- | --- |
| **FWApChqDays ** | Days allowed for AP Payment Date |
| System Settings - Flags | Setting Purpose |
| --- | --- |
| **APPaymentsMultiCo** | Allow multi-company supplier payments |