---
title: "Expense Invoices - Overview"
canonical: "https://kb.myframeworks.com.au/space/CO/30508428/Expense%20Invoices%20-%20Overview"
format: markdown
---
Supplier expense invoices are invoices received from suppliers for non-stock purchases such as utilities, advertising, insurance or professional services. Unlike stock invoices (which are matched against purchase orders and receipting records), expense invoices are entered manually and allocated directly to General Ledger expense accounts.

The **Expense Invoice Entry** screen in the Payables module is used to enter, review, allocate and post expense invoices. Once posted, an expense invoice creates a liability against the supplier in Accounts Payable and posts the expense to the allocated GL accounts. The invoice then becomes available for payment through Payment Selection Batches.

Expense invoices can also be imported in bulk using the CSV import utility or by pasting allocation data directly into the Invoice Allocation grid.

## Process Stages

Supplier expense invoice processing follows these stages:

1. **Invoice Entry** - Enter the supplier, invoice number, date and amount into the Expense Invoice Entry screen. The invoice is saved with a **Suspended** status.
2. **GL Allocation** - Allocate the invoice amount to one or more General Ledger expense accounts. The full invoice amount (excluding GST) must be allocated before the invoice can be posted.
3. **Posting** - Post the invoice to submit the expense to the General Ledger and create the Accounts Payable liability against the supplier. The invoice status changes to **Submitted**.
4. **Payment** - Pay the supplier through Payment Selection Batches. Payment processing is managed in the Payables module outside of Expense Invoice Entry.

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> ✅ ## Related Tasks
> ✅ 
> ✅ **Invoice Entry and Management:**
> ✅ 
> ✅ - [Create a Supplier Expense Invoice](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30524458)
> ✅ - [Edit an Expense Invoice](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/937623553)
> ✅ - [Delete an Expense Invoice](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/936738822)
> ✅ - [Import Expense Invoice Data](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30510358)
> ✅ 
> ✅ **After Posting:**
> ✅ 
> ✅ - [Process Payment Selection Batches](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28396048)
> ✅ - [Invoice Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28390250)

---

## Who's Involved

- **Accounts Payable Staff:** Enter expense invoices, allocate costs to GL accounts, attach supporting documents and post invoices for payment.
- **Managers/Approvers:** Review and approve expense invoices where organisational approval processes apply.
- **System Administrators:** Configure system settings that control expense invoice behaviour, including duplicate invoice handling (**InvPayDupl**), mandatory attachments (**APSuppInvAtt**), backdating warnings (**FWApWrnDays**) and branch visibility (**PayInvTrd**).

## Key Concepts

- [Expense Invoice Entry Screen - Field Definitions](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28404012)
- [Supplier Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28390076)
- [Chart of Accounts](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28390222)
- [Ledger Loan Accounts (for multi-company environments)](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28404070)