---
title: "Create a Purchase Order"
canonical: "https://kb.myframeworks.com.au/space/CO/30507140/Create%20a%20Purchase%20Order"
format: markdown
---
Use the **Purchase Orders** screen to order products from a supplier. After creating the order, you receipt the products when they arrive, then process the supplier invoice for payment.

> 📝 ## Prerequisites
> 📝 
> 📝 - Access to **Purchasing & Receipting** in the **Frameworks Menu**.
> 📝 - Supplier is set up in [Supplier Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28390076).
> 📝 - Shipping Basis Codes are configured in [System - Shipping Basis Codes](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28401804).

## Steps

1. Click the **Frameworks Menu** and navigate to **Purchasing & Receipting > Transaction Processing > Purchase Orders**.
2. Click **New** to open the **New Purchase Order** window.
3. In the **Supplier No.** field, enter the supplier code or click the **Search** icon to open the **Supplier Finder** window. If required, enter any supplier contract or promotion details in the **Contract** and **Promotion** fields, and any additional reference information in the **Ref** field.
4. From the **Type** drop-down menu, select **Purchase Order**. In the **Date Required** field, enter the date you need the order delivered, or click the **Calendar** icon to select a date.
5. From the **Order Type** drop-down menu, select **Daily** or **Stock** (if this field is enabled).
6. From the **Shipping Basis** drop-down menu, select the appropriate shipping code. The **Order From** field updates automatically to display the supplier's preferred address and contact information based on the selected **Shipping Basis**. To change the supplier address, click the **Search** icon to open the **Supplier Delivery Address Finder**.
7. In the **Ship To** section, confirm your company's delivery details. Enter any **Instructions** or **Comments** as required, then click **Create**.

## Result

The Purchase Order is created, and you are taken to the [Purchase Orders Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28384676) screen where you can add products to the order.

If the **Shipping Basis** or **Pickup Method** needs to be updated after the order is placed on a runsheet, both fields can be updated directly from the **Delivery Maintenance** window in Runsheet Maintenance without returning to this screen. Refer to [Runsheet Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28399634) for more information.

> ✅ ## Related Tasks
> ✅ 
> ✅ - [Add Products to a Purchase Order](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30530866)
> ✅ - [Maintain a Purchase Order](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30515260)
> ✅ - [Receipting Stock](https://sterlandsupport.atlassian.net/wiki/spaces/fwksproau/pages/30515486)

> ✅ ## Related Information
> ✅ 
> ✅ - [Purchase Orders Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28384676): Field definitions for the Purchase Orders Maintenance screen.
> ✅ - [Purchase Orders Dashboard](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28384432): Search and view existing purchase orders.
> ✅ - [Supplier Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28390076): Branch Shipping Terms and how the Shipping Basis and Order From fields interact.
> ✅ - [Runsheet Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28399634): Update Shipping Basis and Pickup Method via Delivery Maintenance.

---

## Additional Notes

The following system settings control Purchase Order behaviour:

| System Setting - Flag | Flag Purpose |
| --- | --- |
| **FWPurchaseType** | Use Order Type for Purchase Orders and Requisitions. |
| **PONewPopup** | Enable the popup for new purchase orders. |
| **FWPoDteMan** | Delivery Date mandatory for newly created Purchase Orders. |
| **PurAddrToShip** | When PO Address is changed, the Shipping Basis is updated from the address. |

> ✅ Refer to [Purchasing and Receipting Related System Settings](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28401318) for more information.