--- title: "Subcontractor Receipt Processing" canonical: "https://kb.myframeworks.com.au/space/CO/116129831/Subcontractor%20Receipt%20Processing" format: markdown --- # Overview When purchase orders contain added costs serviced by third-party suppliers (subcontractors), Frameworks automatically creates separate receipt transactions for these charges during the goods receipt process. **Subcontractor Added Costs** are additional charges such as freight, handling fees, or delivery charges that are provided by suppliers other than the primary purchase order supplier. During receipting, Frameworks generates individual receipt transactions for each unique subcontractor supplier involved, distinct from the main supplier receipt. This separate receipt creation allows you to properly track and manage services provided by third-party subcontractors, ensuring accurate cost allocation and supplier payment processing. Before finalising goods receipts with subcontractor charges, you must complete the **Docket No.** and **Weight** fields for each charge with a non-zero receipt cost. Receipt costs are automatically recalculated based on the specific products and quantities selected in the current transaction, whether you're receipting the full order or processing a partial receipt. > This guide covers how to process subcontractor receipts when receipting goods on purchase orders that include subcontractor-based added costs. ## Prerequisites Before processing subcontractor receipts, ensure that: - Purchase orders have been created with added costs assigned to subcontractor suppliers > ℹ️ For the automation of added subcontractor costs, configure in **Purchase Cost Defaults** # Processing Subcontractor Receipts To process a subcontractor receipt, perform the following steps, > Macro (toc) ### Step 1: Access Stock Receipting 1. Click the **Frameworks Menu** and navigate to **Purchasing & Receipting > Transaction Processing > Stock Receipting**. 2. In the **Search Options** section, locate and select the purchase order containing subcontractor added costs. 3. Click **Search** to display the purchase order details. ### Step 2: Review and Receive the Goods 1. Enter the required **Receipting, Printing **and **Invoice** details for the stock receipt. 2. From the **Goods Received** tab, view the products available for receipting. 3. Use the **Receive All **button or enter the **Received this Delivery** quantities for the required products you want to receipt. 4. Complete any standard receipting fields as required for the products. > ⚠️ **Important: **Do NOT click **Receipt Goods **at this stage of the process > ✅ Refer to [https://sterlandsupport.atlassian.net/wiki/spaces/CO/pages/30515486](https://sterlandsupport.atlassian.net/wiki/spaces/CO/pages/30515486) for more information. ### Step 3: Configure Added Costs Tab 1. Click the **Added Costs** tab to view all added costs that are assigned to stock receipt, including any subcontractor suppliers. > ℹ️ Click **Add Cost **to create a subcontractor cost,** **if there are no added cost. 2. Review the **Added Cost **row that shows the calculated freight charge based on the products received this delivery on the **Receipt Lines** tab. **Receipt Cost Calculations:** - **Per KG charges**: Calculated based only on the weight of products being receipted - **Per M3 charges**: Calculated based only on the cubic volume of products being receipted - **Percentage charges: **Allocated based on the value of products being receipted ### Step 4: Complete Mandatory Subcontractor Details For each subcontractor charge where the **Added Cost This Delivery **is not zero ![image-20251008-034023.png](media://93fe3ad5-07d5-40fa-ab66-872e4a5c9d5e) 1. Click the **edit** icon to open the **Purchase Order Added Cost Maintenance** window. 2. Make any required changes to the **Factor, Subcontractor **or** Max Charge Value** as required 3. In the **Docket No.** field: - Enter the docket number provided by the subcontractor - This field is mandatory and cannot be left blank - The docket number will be used as the reference on the separate subcontractor receipt 4. In the **Weight** field: - Enter the weight value for the subcontractor service - This field is mandatory and cannot be left blank - The weight will be assigned as the quantity on the subcontractor receipt 5. Click **Save.** > ⚠️ **Note**: You must complete both **Docket No.** and **Weight** fields before you can proceed with receipting goods. ### Step 5: Optional Actions **Delete Subcontractor Charges (if required):** - Click the **Delete** button next to any subcontractor charge you want to remove from the current receipt - This only removes the charge from the current stock receipt - The charge remains on the purchase order and will appear on subsequent receipts ### Step 6: Receipt the Goods 1. After completing all required subcontractor details, return to the **Receipt Lines** tab. 2. Verify your product selections and quantities. 3. Click **Receipt Goods** to process the receipt. --- ### Step 7: Verify Subcontractor Receipt Creation When you click **Receipt Goods**, Frameworks automatically: 1. Creates the main stock receipt for products from the primary supplier 2. Creates separate receipt transactions for each subcontractor supplier 1. Includes the specified **Docket No.** as the reference on subcontractor receipts 2. Uses the **Weight** value to calculate the quantity on subcontractor product lines You can verify the subcontractor receipts have been created by navigating to the [https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28397336](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28397336) section on the [https://sterlandsupport.atlassian.net/wiki/spaces/CO/pages/30516678](https://sterlandsupport.atlassian.net/wiki/spaces/CO/pages/30516678) for the subcontractor. ## Additional Information > ✅ For more information about purchase order added costs, refer to: > ✅ > ✅ - [Purchase Order Added Costs - Getting Started Guide](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/53149736) for overview of added costs functionality > ✅ - [Purchase Order Added Costs - Setup and Configuration](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/72744978) for configuring subcontractor suppliers > ✅ - [Purchase Cost Defaults](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/104759302) for managing added cost rules and subcontractor assignments > ✅ - [Stock Receipting Maintenance](https://sterlandsupport.atlassian.net/wiki/spaces/FRAM/pages/28380962) for general receipting procedures